Employee to Entrepreneur, Creating a Winner Mindset – 10 May 2011
Hosted by Sisibukula, Viljoen Consulting, German Chamber and WIF.
When someone starts a business, no-one explains the mental adjustment that must be made to ensure that the entrepreneur remains mentally positive and well. This workshop is aimed at someone interested in starting their own business as well as those who have owned a small business for a while and are looking to expand their business to the next level.
The transition from being an employee to becoming an employer is often quite a mental stretch as the entrepreneur becomes responsible for carrying out all the tasks that are generally carried out by a number of people in a larger company. Also, as an entrepreneur, the person has to work longer working hours to properly establish the business. The entrepreneur is also under tremendous stress to bring their product and/or service to market for various reasons.
The mental and emotional wellness of an entrepreneur can be better self-managed when a more holistic approach is taken to business as a whole.
The Workshop covers:
The Entrepreneurial Mind
This one day programme was created to assist prospective entrepreneurs to prepare themselves for the challenging task of running your own business. Your thinking, expectations and attitudes to the entrepreneurial space can make or break your business.
The programme is broken into four core components:
Module 1: Playing to strengths
This module is designed to help you identify and work to your primary strengths.
Module 2: Build your team – No man is an island
Very few businesses can be created and sustained by one person alone.
Module 3: Get Real – how to blue sky with both feet firmly planted on the ground
The harsh reality is this, building a business is no easy thing.
Module 4: The Art of Self-Promotion
In my experience, the hardest thing for most entrepreneurs is to promote themselves.
About the Facilitator – Rachel Van Doorene
Rachel is the founder of a company called Every Woman Education & Training Solutions PTY Ltd. She is also the publisher of an online magazine called Women Inc. (The Complete Resource for the Working Women). This magazine (in hard copy) reached a total of 17 000 subscribers and an estimated pass-on readership of conservatively 250 000 South African women. In January, 2006, she launched a company targeted at the male market, called EveryMan ETS (PTY) Ltd.
Rachel has successfully run her own consulting company, consulting on education and training strategies to the banks in Johannesburg for four years. Her consulting clients include but were not limited to SCMB, Barclays Bank, Standard Bank Operations and Standard Bank Commercial.
Prior to this she taught entrepreneurship, life skills and computer literacy at Greenside High School. She in turn has been involved in media planning and direct sales with Verimark Holdings, a direct marketing company. She spent three years as a pastor at His People Christian Church, Johannesburg where she mentored young professionals in life skills, entrepreneurial skills and counselled them as and when the need arose. She has launched five entrepreneurial Rachel is the founder of a company called Every Woman Education & Training Solutions PTY Ltd. She is also the publisher of an online magazine called Women Inc. (The Complete Resource for the Working Women). This magazine (in hard copy) reached a total of 17 000 subscribers and an estimated pass-on readership of conservatively 250 000 South African women. In January, 2006, she launched a company targeted at the male market, called EveryMan ETS (PTY) Ltd.
Rachel has successfully run her own consulting company, consulting on education and training strategies to the banks in Johannesburg for four years. Her consulting clients include but were not limited to SCMB, Barclays Bank, Standard Bank Operations and Standard Bank Commercial.
Date: Tuesday 10th May 2011
Price: R950.00 per delegate (includes breakfast/lunch/refreshments and course material)
Venue: German Chamber
47 Oxford Road
Forest Town
Johannesburg
Time: 08.30 to 3.30/4.00 pm. (Registration from 08.00 onwards). Please allow additional travelling time to combat traffic.
RSVP: no later than Friday 6th May 2011 . Space is limited therefore bookings will be accepted on a first come first serve basis.
Please contact:-
German Chamber delegates please contact spadayachy@germanchamber.co.za or 011 486 2775
Women in Finance delegates please contact colleen@womeninfinance.co.za or 084-353-9865.
Everyone else please contact Nikki Viljoen on nikki@viljoenconsulting.co.za or 083 702 8849 for booking details.
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Tuesday, April 19, 2011
BUSINESS TIPS - Managing Your Business - Part 5
BUSINESS TIPS – Managing Your Business – Part 5
By Nikki Viljoen – Viljoen Consulting CC – April 2011
Irrespective of how ‘uncertain’ times are and how difficult it is to get the business in or make the sale, or how much you have downscaled the expenses, the fact of the matter is that you have to keep your staff motivated if you want to still get the business in and the orders processed. Clearly I am not talking only of the sales staff here!
Here’s the thing, if you have cut back and trimmed away as much as you should have and tightened your belt as far as it can be tightened, then most if not all of your staff have taken over some (if not all) of the duties of the staff who have left and usually for no additional remuneration. That means that you need to implement some sort of reward system to motivate them. This is where you have to get creative, as you may not be able to reward them financially. There are many perks that don’t necessarily cost the company a lot of money but could have huge beneficial implications to the staff. Things like, introducing flexitime, so that they spend less time in traffic and therefore have more quality family time or even, if it can be done, allowing them to work from home. This could result in you renting out your excess office space and your staff member spending less on fuel and toll fees – a win/win situation, I am sure you will agree. Rather get rid of the ‘dead wood’ and poor performers and reward those who have invested themselves in your company and who work effectively and efficiently. Poor performers and ‘dead wood’ take up a huge amount of management time and ultimately increase costs in more ways than one.
One of the quickest ways to decrease costs and increase productivity is to ensure that your operational costs are kept to a minimum. Machinery should be well and regularly maintained to optimise efficient use and processes implemented and properly managed to ensure that both quantity and quality of output. This should also be measured to ensure that it is of the highest standard. Regular review of processes and procedures to ensure that they are both effective and efficient and that they comply with legislation will also ensure that workflow output is optimised and constant and that fines or penalties are not levied against you for non-compliance.
Finally, “always keep your enemies close”. Make sure that you know what your competition is doing to ensure that you are doing things better, more efficiently and more effectively. Make sure that your always give value for money and that you operate from a place of integrity and honestly with your clients, your suppliers and your staff.
In your Business – honestly really is the best policy!
________________________________________
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen – Viljoen Consulting CC – April 2011
Irrespective of how ‘uncertain’ times are and how difficult it is to get the business in or make the sale, or how much you have downscaled the expenses, the fact of the matter is that you have to keep your staff motivated if you want to still get the business in and the orders processed. Clearly I am not talking only of the sales staff here!
Here’s the thing, if you have cut back and trimmed away as much as you should have and tightened your belt as far as it can be tightened, then most if not all of your staff have taken over some (if not all) of the duties of the staff who have left and usually for no additional remuneration. That means that you need to implement some sort of reward system to motivate them. This is where you have to get creative, as you may not be able to reward them financially. There are many perks that don’t necessarily cost the company a lot of money but could have huge beneficial implications to the staff. Things like, introducing flexitime, so that they spend less time in traffic and therefore have more quality family time or even, if it can be done, allowing them to work from home. This could result in you renting out your excess office space and your staff member spending less on fuel and toll fees – a win/win situation, I am sure you will agree. Rather get rid of the ‘dead wood’ and poor performers and reward those who have invested themselves in your company and who work effectively and efficiently. Poor performers and ‘dead wood’ take up a huge amount of management time and ultimately increase costs in more ways than one.
One of the quickest ways to decrease costs and increase productivity is to ensure that your operational costs are kept to a minimum. Machinery should be well and regularly maintained to optimise efficient use and processes implemented and properly managed to ensure that both quantity and quality of output. This should also be measured to ensure that it is of the highest standard. Regular review of processes and procedures to ensure that they are both effective and efficient and that they comply with legislation will also ensure that workflow output is optimised and constant and that fines or penalties are not levied against you for non-compliance.
Finally, “always keep your enemies close”. Make sure that you know what your competition is doing to ensure that you are doing things better, more efficiently and more effectively. Make sure that your always give value for money and that you operate from a place of integrity and honestly with your clients, your suppliers and your staff.
In your Business – honestly really is the best policy!
________________________________________
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Monday, April 18, 2011
MOTIVATION - Creating Opportunities
MOTIVATION – Creating Opportunities
By Nikki Viljoen of N Viljoen Consulting CC – April 2011
Bruce Lee said “To hell with circumstances, I create opportunities!”
This statement really carries a punch for me! To be quite honest, I am really fed up with a number of people at the moment. I am seriously sick and tired of people with begging bowls who seem think that it is my ‘job’ to provide for them. To hold their hands, or put money into their pockets or even to supply them with solutions to their problems because – well because they were previously disadvantaged – or their circumstances were not the same as mine (not that they have a cooking clue about my circumstances you understand). It’s just expected.
I have just had a meeting with a young chap, let’s call him George – who read an article in a magazine, where I was interviewed. Apparently, as I am given to understand it as I have not seen the article in question, I help people to start businesses – I suppose that’s a pretty fair (although very broad) statement of what I do.
So his opening request is “I want you to write a business proposal for me”. Now, no-where on anything that I have ever written, have I offered writing business proposals for anyone, irrespective of whether I am being paid for the service or not.
To cut a very long, painful and frustrating conversation short – the story is as follows:
George used to work in a fish and chip shop – peeling potatoes for the chips, so he thinks that it might be a good idea to open up a fish and chip shop. Nothing wrong with that dream, I hear you saying. Here’s the problem, he has done no research, never managed anything, never employed any staff, never done any other kind of work in a ‘fast food’ type environment and he has no money to put down. So clearly that turned out to not be such a good idea.
So his next plan was that he had worked as a volunteer in a clinic – he says, doing counseling, (but he has no education to speak of), around HIV and STD’s. I suspect (and I say suspect, because getting any information was like pulling hen’s teeth or dancing between the raindrops), that he spoke about the use of condoms rather than actually counseling someone with HIV or aids or any of the STD’s. George apparently worked there for 6 months, so now – how about he opens a clinic! I mean for goodness sake! The only research that he has done is to ascertain that the ‘government says that they will fund it’!
George registered an NGO 14 months ago and now he wants me to write a proposal to government because ‘they must fund it’!
Currently he is ‘working with fibre optics’ and when I asked the probing questions I discovered that what he is actually doing is laying cables in the trenches – well not today he wasn’t, today he was wasting my time and irritating me because that seems to be his right because his “circumstances” growing up were less than mine! It’s his right because he was previously disadvantaged – although the fact that I am currently disadvantaged is not something that he wanted to talk about!
George’s parting comment as he prepared to leave was that “he can see that he needs to do some research, but eish, it’s hard and when I have done the research I will contact you so that you can tell me what to do next!” My response “Sure okay, but my hourly rate is ……. And the next meeting you will have to pay for in advance.”
My circumstances – well they made me work harder, something that I still do to this day. I started working after school and on the weekends at 13 and by the time I was 15, I went to court to have myself legally declared an emancipated minor. I had my own flat that I paid for and that I worked for. Sure I’ve had help along the way, but it has always been help that I reciprocated. I have made my own way, watched out for opportunities or made my own. I’ve come really far but I can say with all honesty, I have paid to get here.
Perhaps I have done it the hard way around, perhaps I should have sat on my arse with my begging bowl extended and bemoaned my particular set of circumstances and demanded that my expectations be met off the backs and hard work of others.
The problem with that though is the fact that I would then never have been . . . . well me!
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen of N Viljoen Consulting CC – April 2011
Bruce Lee said “To hell with circumstances, I create opportunities!”
This statement really carries a punch for me! To be quite honest, I am really fed up with a number of people at the moment. I am seriously sick and tired of people with begging bowls who seem think that it is my ‘job’ to provide for them. To hold their hands, or put money into their pockets or even to supply them with solutions to their problems because – well because they were previously disadvantaged – or their circumstances were not the same as mine (not that they have a cooking clue about my circumstances you understand). It’s just expected.
I have just had a meeting with a young chap, let’s call him George – who read an article in a magazine, where I was interviewed. Apparently, as I am given to understand it as I have not seen the article in question, I help people to start businesses – I suppose that’s a pretty fair (although very broad) statement of what I do.
So his opening request is “I want you to write a business proposal for me”. Now, no-where on anything that I have ever written, have I offered writing business proposals for anyone, irrespective of whether I am being paid for the service or not.
To cut a very long, painful and frustrating conversation short – the story is as follows:
George used to work in a fish and chip shop – peeling potatoes for the chips, so he thinks that it might be a good idea to open up a fish and chip shop. Nothing wrong with that dream, I hear you saying. Here’s the problem, he has done no research, never managed anything, never employed any staff, never done any other kind of work in a ‘fast food’ type environment and he has no money to put down. So clearly that turned out to not be such a good idea.
So his next plan was that he had worked as a volunteer in a clinic – he says, doing counseling, (but he has no education to speak of), around HIV and STD’s. I suspect (and I say suspect, because getting any information was like pulling hen’s teeth or dancing between the raindrops), that he spoke about the use of condoms rather than actually counseling someone with HIV or aids or any of the STD’s. George apparently worked there for 6 months, so now – how about he opens a clinic! I mean for goodness sake! The only research that he has done is to ascertain that the ‘government says that they will fund it’!
George registered an NGO 14 months ago and now he wants me to write a proposal to government because ‘they must fund it’!
Currently he is ‘working with fibre optics’ and when I asked the probing questions I discovered that what he is actually doing is laying cables in the trenches – well not today he wasn’t, today he was wasting my time and irritating me because that seems to be his right because his “circumstances” growing up were less than mine! It’s his right because he was previously disadvantaged – although the fact that I am currently disadvantaged is not something that he wanted to talk about!
George’s parting comment as he prepared to leave was that “he can see that he needs to do some research, but eish, it’s hard and when I have done the research I will contact you so that you can tell me what to do next!” My response “Sure okay, but my hourly rate is ……. And the next meeting you will have to pay for in advance.”
My circumstances – well they made me work harder, something that I still do to this day. I started working after school and on the weekends at 13 and by the time I was 15, I went to court to have myself legally declared an emancipated minor. I had my own flat that I paid for and that I worked for. Sure I’ve had help along the way, but it has always been help that I reciprocated. I have made my own way, watched out for opportunities or made my own. I’ve come really far but I can say with all honesty, I have paid to get here.
Perhaps I have done it the hard way around, perhaps I should have sat on my arse with my begging bowl extended and bemoaned my particular set of circumstances and demanded that my expectations be met off the backs and hard work of others.
The problem with that though is the fact that I would then never have been . . . . well me!
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Friday, April 15, 2011
HR - Does the Punishment Fit the Crime
ARTICLE 66
Does the Punishment Fit the Crime?
By Nikki Viljoen of Viljoen Consulting CC - April 2011
I recently read an article on how a business owner who gave his staff member a final written warning for a genuine transgression, then lost the plot and fired the staff member for having a ‘negative attitude’, when he refused to sign in receipt of the warning.
I laughed – you know those great big belly laugh , laughs – yeah, one of those!
You see of late, there have been a huge number of debates (and believe me they often get quite heated) on the Business Masters forum (http://www.businessmasters.co.za) , a very active website that provides networking and online community support for SME’s.
The debates often erupt around HR and labour issues and they can get really heated and emotional because they are often seen as very unfair and usually leaning towards the rights of the employee and very seldom are about the rights of the employer.
Let’s put a little bit of a spin on this story and use my usual protagonists.
Mike owns a plumbing business and he is extremely busy. George is his ‘right hand man’ and Mike is trying to give him ‘on the job’ training, not only the technical and practical aspects of plumbing, but also the responsibility and accountability of doing a job well and looking after the company assets as well as giving the clients a good service.
Sometimes Mike feels that his working life is made up of his teams rushing from one job to another. There always seems to be a pipe that’s burst in one complex and geyser in another. Due to the ‘lack of skills’ pandemic that has hit the world with a resounding ‘thump’, business is good and Mike is doing well.
George is really grateful to Mike because for many years he did not have a job. Mike treats him well and he is paid a fair wage for what he does and Mike is teaching him all the tricks of the trade. George has a dream that one day he will own his own plumbing business.
George loves learning about the plumbing side of the business. He loves to learn about the different types of pipes and where they go and he loves to see the different tools, all laid own in a row and he is particularly proud of the fact that he knows which tools to use when.
What George hates though is to ‘pick’ up and ‘clean up’ after himself. He hates to have to put all the tools back in exactly the right space in the tool box or in the bakkie and he thinks that Mike is a real ‘fuss pot’ when he goes on about tools that are lost, but aren’t really because they are usually on the bakkie, just not where they are supposed to be. George already has two written warning on his file for not putting the tools away properly or in the right place – “Yes”, George thinks to himself, “Mike makes a big fuss about nothing!”
Mike and George are just finishing a job in a complex, when a call comes in about a burst pipe in another complex and by the sound of it, it’s a real gusher! Mike instructs George to pack up all the tools and ladders quickly, whilst he finishes up so that they are ready to dash to the broken pipe as soon as he is finished with this repair.
As usual George does not take care as he throws the tools into the back of the van and hurriedly puts the ladder onto the roof rack on the van. George is thinking about how the pipe is going to be fixed and what tools should be used and whether Mike will let him fix it by himself.
Mike comes out having finished what he was doing, gives a quick glance into the van to see if everything is where it should be, raises an eyebrow at George when he sees it isn’t , but there is no time now to repack everything as every second delay means hundreds of litres of precious water being wasted.
Mike jumps into the van and off they go.
Mike is still moaning at George about the state of the tools in the back of the van as they whiz up the road and he has to slam on brakes as a pedestrian steps into the road in front of him. Mike swerves, narrowly missing him and as he straightens up again he hears a horrible scraping sound, the angry sound of a hooter and the screeching of brakes behind him and then a huge ‘bang crash’ as something metal hit something else metal!
Mike brings the van to a halt at the side of the road and gets out of the van with a very sick feeling in the pit of his stomach.
Behind him, a brand new Mercedes Benz has also come to a halt at the side of the road. The Mercedes Benz however has a steel ladder sticking out the passenger side of the windscreen. Yep – you’ve guessed it – George forgot to secure the ladder and it has now caused thousands of Rands worth of damage (thank goodness no-one was hurt) as it went through the passenger side of the windscreen.
Shaken and shocked, Mike was both relieved that no-one was hurt but also horrified at the extent of the damage that had been caused unnecessarily. Over and above that, Mike was furious with George (quite rightly so) because he had not followed the correct procedure when returning tools and equipment to the van.
Justifiably, the next day Mike handed George a final written warning for not following procedure and instructed George to sign in receipt of the written warning. George, in his understanding that this was his ‘final’ written warning and now scared of the consequences, refused to sign the form. This of course is where the whole thing goes pear shaped and falls apart. Up until this point, Mike has done everything correctly.
Mike in his anger and frustration at getting George to do things correctly as well as facing a huge financial bill (being the excess of insurance etc.) as a direct result of George’s inability to follow simple procedures perceives this refusal to sign in receipt of the document as George’s refusal to accept responsibility and ultimately the consequences of his actions. Mike dismisses George for being negative and having a bad attitude.
George of course, went straight to the CCMA and Mike ends up having to pay George out 4 months salary to add insult to injury.
Mike is obviously outraged at this injustice and so the war between the SME’s and the Department of Labour continues.
Here is the thing though . . . . nobody, and I mean nobody can be forced to sign anything and George not signing the document actually has no real meaning or value at all. Mike could have merely documented that the warning discussion took place at the date, time and place (as indicated on the form) and that George had refused to sign the document. If Mike really wanted to prove a point, he could have called any one of his staff in to witness that he had given George the document and the witness could have signed that this was so. End of story. Quite simple really.
Dismissing someone for having a ‘negative attitude’ or indeed, having a ‘bad attitude’ or any other kind of attitude for that matter, is really quite ridiculous and no wonder it was thrown out for being ‘unfair labour practice;’
Had Mike just followed the correct procedures, the outcome would have been completely different.
Following the correct procedures to the letter of the law will usually ensure that justice prevails.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Does the Punishment Fit the Crime?
By Nikki Viljoen of Viljoen Consulting CC - April 2011
I recently read an article on how a business owner who gave his staff member a final written warning for a genuine transgression, then lost the plot and fired the staff member for having a ‘negative attitude’, when he refused to sign in receipt of the warning.
I laughed – you know those great big belly laugh , laughs – yeah, one of those!
You see of late, there have been a huge number of debates (and believe me they often get quite heated) on the Business Masters forum (http://www.businessmasters.co.za) , a very active website that provides networking and online community support for SME’s.
The debates often erupt around HR and labour issues and they can get really heated and emotional because they are often seen as very unfair and usually leaning towards the rights of the employee and very seldom are about the rights of the employer.
Let’s put a little bit of a spin on this story and use my usual protagonists.
Mike owns a plumbing business and he is extremely busy. George is his ‘right hand man’ and Mike is trying to give him ‘on the job’ training, not only the technical and practical aspects of plumbing, but also the responsibility and accountability of doing a job well and looking after the company assets as well as giving the clients a good service.
Sometimes Mike feels that his working life is made up of his teams rushing from one job to another. There always seems to be a pipe that’s burst in one complex and geyser in another. Due to the ‘lack of skills’ pandemic that has hit the world with a resounding ‘thump’, business is good and Mike is doing well.
George is really grateful to Mike because for many years he did not have a job. Mike treats him well and he is paid a fair wage for what he does and Mike is teaching him all the tricks of the trade. George has a dream that one day he will own his own plumbing business.
George loves learning about the plumbing side of the business. He loves to learn about the different types of pipes and where they go and he loves to see the different tools, all laid own in a row and he is particularly proud of the fact that he knows which tools to use when.
What George hates though is to ‘pick’ up and ‘clean up’ after himself. He hates to have to put all the tools back in exactly the right space in the tool box or in the bakkie and he thinks that Mike is a real ‘fuss pot’ when he goes on about tools that are lost, but aren’t really because they are usually on the bakkie, just not where they are supposed to be. George already has two written warning on his file for not putting the tools away properly or in the right place – “Yes”, George thinks to himself, “Mike makes a big fuss about nothing!”
Mike and George are just finishing a job in a complex, when a call comes in about a burst pipe in another complex and by the sound of it, it’s a real gusher! Mike instructs George to pack up all the tools and ladders quickly, whilst he finishes up so that they are ready to dash to the broken pipe as soon as he is finished with this repair.
As usual George does not take care as he throws the tools into the back of the van and hurriedly puts the ladder onto the roof rack on the van. George is thinking about how the pipe is going to be fixed and what tools should be used and whether Mike will let him fix it by himself.
Mike comes out having finished what he was doing, gives a quick glance into the van to see if everything is where it should be, raises an eyebrow at George when he sees it isn’t , but there is no time now to repack everything as every second delay means hundreds of litres of precious water being wasted.
Mike jumps into the van and off they go.
Mike is still moaning at George about the state of the tools in the back of the van as they whiz up the road and he has to slam on brakes as a pedestrian steps into the road in front of him. Mike swerves, narrowly missing him and as he straightens up again he hears a horrible scraping sound, the angry sound of a hooter and the screeching of brakes behind him and then a huge ‘bang crash’ as something metal hit something else metal!
Mike brings the van to a halt at the side of the road and gets out of the van with a very sick feeling in the pit of his stomach.
Behind him, a brand new Mercedes Benz has also come to a halt at the side of the road. The Mercedes Benz however has a steel ladder sticking out the passenger side of the windscreen. Yep – you’ve guessed it – George forgot to secure the ladder and it has now caused thousands of Rands worth of damage (thank goodness no-one was hurt) as it went through the passenger side of the windscreen.
Shaken and shocked, Mike was both relieved that no-one was hurt but also horrified at the extent of the damage that had been caused unnecessarily. Over and above that, Mike was furious with George (quite rightly so) because he had not followed the correct procedure when returning tools and equipment to the van.
Justifiably, the next day Mike handed George a final written warning for not following procedure and instructed George to sign in receipt of the written warning. George, in his understanding that this was his ‘final’ written warning and now scared of the consequences, refused to sign the form. This of course is where the whole thing goes pear shaped and falls apart. Up until this point, Mike has done everything correctly.
Mike in his anger and frustration at getting George to do things correctly as well as facing a huge financial bill (being the excess of insurance etc.) as a direct result of George’s inability to follow simple procedures perceives this refusal to sign in receipt of the document as George’s refusal to accept responsibility and ultimately the consequences of his actions. Mike dismisses George for being negative and having a bad attitude.
George of course, went straight to the CCMA and Mike ends up having to pay George out 4 months salary to add insult to injury.
Mike is obviously outraged at this injustice and so the war between the SME’s and the Department of Labour continues.
Here is the thing though . . . . nobody, and I mean nobody can be forced to sign anything and George not signing the document actually has no real meaning or value at all. Mike could have merely documented that the warning discussion took place at the date, time and place (as indicated on the form) and that George had refused to sign the document. If Mike really wanted to prove a point, he could have called any one of his staff in to witness that he had given George the document and the witness could have signed that this was so. End of story. Quite simple really.
Dismissing someone for having a ‘negative attitude’ or indeed, having a ‘bad attitude’ or any other kind of attitude for that matter, is really quite ridiculous and no wonder it was thrown out for being ‘unfair labour practice;’
Had Mike just followed the correct procedures, the outcome would have been completely different.
Following the correct procedures to the letter of the law will usually ensure that justice prevails.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Thursday, April 14, 2011
EARLY WARNING - Year End, Tax Season & Phishing
EARLY WARNING
Year End, Tax Season & Phishing
By Nikki Viljoen – Viljoen Consulting April 2011.
For the record, I am not suggesting for one moment that phishing only takes place at ‘Tax Time’ – we all know that it continues to take place on a daily basis.
We all know that if we get a mail from the ‘bank’ instructing us to update or upgrade or download or check our details on line, it’s a scam and that all that you actually need to do is delete the mail and think no more about it.
Similarly getting an e-mail from SARS (South African Revenue Services) asking you click on the link and update, upgrade, download or confirm your details etc., is also a scam.
In fact don’t ever respond to mail from anywhere that gives you a link to update, update, download or confirm details – rather go onto the physical site by typing in the URL (the www address) and follow any instructions on there.
Just don’t do it – you will be giving unsavory individuals access to your banking account or to your confidential information at SARS or your service provider.
Of course the other scam that many have experienced over the last couple of years is the one where you get a phone call from someone who says that they are calling from SARS. The story goes something along the lines of :-
“My name is Joe Badman and I am calling from SARS. We have refunded you incorrectly. Instead of refunding you the R8576.27 that was due to you, we have refunded you in the amount of R88 576.27. Please could you refund the excess amount of R80 000.00 to our account at XYZ bank branch code 123 in the name of SARS. The refund must be executed by close of business today or you will be liable for penalties and interest.”
You of course, check your bank account and lo and behold, there’s the exact amount as a credit and well, you have been expecting a refund of about R8 000.00 from SARS, so it must be correct and you don’t want to incur additional costs, so you had better make the transfer . . . .
STOP! Don’t do that! What you will discover in the next day or two is that the payment of R88 576.27 will bounce (it’s usually a stolen cheque you see) and you will be left R80 000.00 (plus bank charges) out of pocket.
Here’s the thing – SARS will never ask you to refund them – if (and let me be very clear on this), “if” they have made a mistake like this (and that is highly unlikely), as the South African Revenue Service, they have not only the ability but also the legal right to access your bank account and refund themselves.
What you do need to do is get hold of the “Fraud Division” of SARS, as well as your own bank and report this.
Understanding or knowledge of the various scams that take place means that hopefully you are aware of what can happen and you can protect yourself accordingly.
Using common sense and logic and understanding that if something ‘sounds too good to be true’, usually means that it is.
Don’t let yourself be tempted into situations that ‘sound too good to be true’ by desperation and/or greed. You will be the one that will suffer the consequences.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Year End, Tax Season & Phishing
By Nikki Viljoen – Viljoen Consulting April 2011.
For the record, I am not suggesting for one moment that phishing only takes place at ‘Tax Time’ – we all know that it continues to take place on a daily basis.
We all know that if we get a mail from the ‘bank’ instructing us to update or upgrade or download or check our details on line, it’s a scam and that all that you actually need to do is delete the mail and think no more about it.
Similarly getting an e-mail from SARS (South African Revenue Services) asking you click on the link and update, upgrade, download or confirm your details etc., is also a scam.
In fact don’t ever respond to mail from anywhere that gives you a link to update, update, download or confirm details – rather go onto the physical site by typing in the URL (the www address) and follow any instructions on there.
Just don’t do it – you will be giving unsavory individuals access to your banking account or to your confidential information at SARS or your service provider.
Of course the other scam that many have experienced over the last couple of years is the one where you get a phone call from someone who says that they are calling from SARS. The story goes something along the lines of :-
“My name is Joe Badman and I am calling from SARS. We have refunded you incorrectly. Instead of refunding you the R8576.27 that was due to you, we have refunded you in the amount of R88 576.27. Please could you refund the excess amount of R80 000.00 to our account at XYZ bank branch code 123 in the name of SARS. The refund must be executed by close of business today or you will be liable for penalties and interest.”
You of course, check your bank account and lo and behold, there’s the exact amount as a credit and well, you have been expecting a refund of about R8 000.00 from SARS, so it must be correct and you don’t want to incur additional costs, so you had better make the transfer . . . .
STOP! Don’t do that! What you will discover in the next day or two is that the payment of R88 576.27 will bounce (it’s usually a stolen cheque you see) and you will be left R80 000.00 (plus bank charges) out of pocket.
Here’s the thing – SARS will never ask you to refund them – if (and let me be very clear on this), “if” they have made a mistake like this (and that is highly unlikely), as the South African Revenue Service, they have not only the ability but also the legal right to access your bank account and refund themselves.
What you do need to do is get hold of the “Fraud Division” of SARS, as well as your own bank and report this.
Understanding or knowledge of the various scams that take place means that hopefully you are aware of what can happen and you can protect yourself accordingly.
Using common sense and logic and understanding that if something ‘sounds too good to be true’, usually means that it is.
Don’t let yourself be tempted into situations that ‘sound too good to be true’ by desperation and/or greed. You will be the one that will suffer the consequences.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Saturday, April 09, 2011
HR - Check the Work Permit - Part 3
ARTICLE 65
Check the Work Permit – Part 3
By Nikki Viljoen of Viljoen Consulting CC - April 2011
So what happens if you have a huge project on the go and you need 20 or more people in order to meet the requirements of that particular project.
Ok, don’t worry – there is a solution to this. It will mean getting pre-approval from the Departments of Trade and Industry (DTI) as well as the Department of Labour and of course Home Affairs. As soon as the Company in question has identified and appointed the individual workers, Home Affairs issues the authorization certificates and the foreigners are then able to arrive in South Africa and start working immediately. Obviously the usual documentation still needs to be corrected submitted.
Students, interns and the like, who are under 25 and who are involved in exchange programs that are initiated by Government departments and/or schools or universities would need to apply for an exchange permit. Be advised however that exchange permits are only valid for one year and once they have expired, the student/intern must leave the country. Once they have left the country they would only be eligible to apply for a temporary residence permit after two years.
South Africa welcomes foreign investment and subsequently, those who invest here and are granted business permits qualify to work in and manage their businesses without any special permission requirements.
Here’s the thing though, just because you don’t know what the requirements are or what is allowed and very definitely isn’t – doesn’t mean that you can’t make it happen and I mean that in the legal sense of the word.
What it does mean though, is that you would have to do the research and ask the questions and find out what would be the best way to go about making what you want to happen, happen.
This brings to conclusion the article on work permit requirements.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Check the Work Permit – Part 3
By Nikki Viljoen of Viljoen Consulting CC - April 2011
So what happens if you have a huge project on the go and you need 20 or more people in order to meet the requirements of that particular project.
Ok, don’t worry – there is a solution to this. It will mean getting pre-approval from the Departments of Trade and Industry (DTI) as well as the Department of Labour and of course Home Affairs. As soon as the Company in question has identified and appointed the individual workers, Home Affairs issues the authorization certificates and the foreigners are then able to arrive in South Africa and start working immediately. Obviously the usual documentation still needs to be corrected submitted.
Students, interns and the like, who are under 25 and who are involved in exchange programs that are initiated by Government departments and/or schools or universities would need to apply for an exchange permit. Be advised however that exchange permits are only valid for one year and once they have expired, the student/intern must leave the country. Once they have left the country they would only be eligible to apply for a temporary residence permit after two years.
South Africa welcomes foreign investment and subsequently, those who invest here and are granted business permits qualify to work in and manage their businesses without any special permission requirements.
Here’s the thing though, just because you don’t know what the requirements are or what is allowed and very definitely isn’t – doesn’t mean that you can’t make it happen and I mean that in the legal sense of the word.
What it does mean though, is that you would have to do the research and ask the questions and find out what would be the best way to go about making what you want to happen, happen.
This brings to conclusion the article on work permit requirements.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Thursday, April 07, 2011
EARLY WARNING - Facebook Virus
EARLY WARNING – Facebook Virus
By Nikki Viljoen – Viljoen Consulting - April 2011 .
I received a mail from David Green of Switched On IT, that says “Facebook Virus Turns Your Computer into a Zombie”.
Apparently, through the IM (Instant Messaging) portal of Facebook, people are getting messages that go “I have this hilarious video of you dancing. Your face is so red. You should check it out.”
Now I personally haven’t had that exact message, but I have had plenty of similar ones that also seem to involve me in a video – here’s the thing though – there are no “video’s” of me out there that would have anyone in a state of shock or laughing their rear-ends off, so that raised a very red flag for me and I refrained from the temptation of clicking on that particular button. Furthermore, it was sent to me who although they are a ‘facebook friend’ (I play zoo and Farmville, so I have many ‘friends’ who I actually don’t know at all), they are not someone that I have ever met or know in any way other than ‘in passing’ in whatever game it is that we are playing. How very fortunate for me, that I didn’t click on the link!
You see, by clicking on that particular link (or any similar ones for that matter – either on Facebook or MySpace) you “might have been exposed to the Koobface virus” says the message that David forwarded to me. Apparently what happens then is that once you have clicked the Koobface virus then prompts you to update your Flash player (that’s the only way you would be able watch the video) and the virus is contained in the flash player file. What happens then is that “the worms transform victim machines into zombie computers to form botnets.” Now, I personally have no idea what that means, but it certainly sounds serious.
Kaspersky (which is my anti virus of choice) says that you can ‘usually spot phony e-mails by their titles’ and they found several as examples. These are (but not limited to) “Paris Hilton Tosses Dwarf on the Street” – I know that she is a troubled child, but I can’t see her doing anything like that – or how about “Examiners Caught Downloading Grades From the Internet – You must see it!!! LOL” – that also just doesn’t sound right. Another easy way to spot a problem is that the spelling is usually very bad – if it looks dodgy then it usually is.
As usual with a little bit of common sense and precaution, you can avoid these things – don’t just be ‘clicking’ on everything that pops up. Don’t open things from people that you don’t know personally and my personal favorite – if it doesn’t look right then it usually isn’t.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen – Viljoen Consulting - April 2011 .
I received a mail from David Green of Switched On IT, that says “Facebook Virus Turns Your Computer into a Zombie”.
Apparently, through the IM (Instant Messaging) portal of Facebook, people are getting messages that go “I have this hilarious video of you dancing. Your face is so red. You should check it out.”
Now I personally haven’t had that exact message, but I have had plenty of similar ones that also seem to involve me in a video – here’s the thing though – there are no “video’s” of me out there that would have anyone in a state of shock or laughing their rear-ends off, so that raised a very red flag for me and I refrained from the temptation of clicking on that particular button. Furthermore, it was sent to me who although they are a ‘facebook friend’ (I play zoo and Farmville, so I have many ‘friends’ who I actually don’t know at all), they are not someone that I have ever met or know in any way other than ‘in passing’ in whatever game it is that we are playing. How very fortunate for me, that I didn’t click on the link!
You see, by clicking on that particular link (or any similar ones for that matter – either on Facebook or MySpace) you “might have been exposed to the Koobface virus” says the message that David forwarded to me. Apparently what happens then is that once you have clicked the Koobface virus then prompts you to update your Flash player (that’s the only way you would be able watch the video) and the virus is contained in the flash player file. What happens then is that “the worms transform victim machines into zombie computers to form botnets.” Now, I personally have no idea what that means, but it certainly sounds serious.
Kaspersky (which is my anti virus of choice) says that you can ‘usually spot phony e-mails by their titles’ and they found several as examples. These are (but not limited to) “Paris Hilton Tosses Dwarf on the Street” – I know that she is a troubled child, but I can’t see her doing anything like that – or how about “Examiners Caught Downloading Grades From the Internet – You must see it!!! LOL” – that also just doesn’t sound right. Another easy way to spot a problem is that the spelling is usually very bad – if it looks dodgy then it usually is.
As usual with a little bit of common sense and precaution, you can avoid these things – don’t just be ‘clicking’ on everything that pops up. Don’t open things from people that you don’t know personally and my personal favorite – if it doesn’t look right then it usually isn’t.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Wednesday, April 06, 2011
BLOGGING TIPS - Being a Blogging Master
BLOGGING TIPS – Being a Blogging Master
By Nikki Viljoen – Viljoen Consulting CC April 2011
First off, let me just say this – not everyone can be a Master (or a Mistress for that matter) – that said, we are still always the Master (yes and the Mistress) of our own destiny’s.
As a Master (or Mistress) what are our expectations? What are our expectations of other Masters and Mistresses? For me, it’s not only about the content, it’s not only about the construction of the sentence or whether the grammar is correct (although that is also very important) it’s also about how much of yourself, your emotions and how you connect with the emotional requirements of your audience. You have to get them excited, you have to connect with their heart strings, you have to challenge them, you have to make them reflect, you have to make them indignant, you have to shock them, you have to move them in some way!
Again for me, the biggest challenge was getting over my own fear. You know what I mean, the ‘what if I fail’, ‘what if people don’t like me’, ‘if I succeed, what will be expected of me’? You can’t be afraid to let yourself out of the bag (never mind the cat)!
We all have conversations with people and we connect and engage with those people – write like that. Write like you are having an engaging conversation. Write with compassion, with humour, with passion and yes even with anger.
People need to believe in what you are saying and they can’t do that or connect with you if you are disconnected with yourself. Don’t be bound by your own limitations – move past those, go through those, go around those or over them or under them – you’ll learn the best way to connect with, to link to and to create that particular emotional connection.
If you battle to get started, it’s a good idea to perhaps write down the reasons why you are battling to get started. Some of the most common reasons are (but not limited to):
- Why – because I am not sure that people will be interested in what I have to say
- Why – because I am not in the mood to write about anything right now
- Why – it’s a really sensitive subject and I am not sure that I should be putting it out there.
- Why- it’s really difficult to write about stuff that I have never really done before, I need to do some more research.
Actually at this point you probably need to really think about what it is that you want to do.
Why do you want to write ? Are you passionate about what you do – are you passionate about who you are and are you passionate about what you want to share? If your answer to these is yes, then you need to tell the story. Every article or blog that you write needs to tell a story and every story must have a value, otherwise you are not “sharing”.
Stand up and look at yourself, really look at yourself – you know that you have what it takes, you know that you are really good at what you do. Let go of your fear and your uncertainty.
Stand up, be yourself, be all of who you are and all of who you can be and write that story.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen – Viljoen Consulting CC April 2011
First off, let me just say this – not everyone can be a Master (or a Mistress for that matter) – that said, we are still always the Master (yes and the Mistress) of our own destiny’s.
As a Master (or Mistress) what are our expectations? What are our expectations of other Masters and Mistresses? For me, it’s not only about the content, it’s not only about the construction of the sentence or whether the grammar is correct (although that is also very important) it’s also about how much of yourself, your emotions and how you connect with the emotional requirements of your audience. You have to get them excited, you have to connect with their heart strings, you have to challenge them, you have to make them reflect, you have to make them indignant, you have to shock them, you have to move them in some way!
Again for me, the biggest challenge was getting over my own fear. You know what I mean, the ‘what if I fail’, ‘what if people don’t like me’, ‘if I succeed, what will be expected of me’? You can’t be afraid to let yourself out of the bag (never mind the cat)!
We all have conversations with people and we connect and engage with those people – write like that. Write like you are having an engaging conversation. Write with compassion, with humour, with passion and yes even with anger.
People need to believe in what you are saying and they can’t do that or connect with you if you are disconnected with yourself. Don’t be bound by your own limitations – move past those, go through those, go around those or over them or under them – you’ll learn the best way to connect with, to link to and to create that particular emotional connection.
If you battle to get started, it’s a good idea to perhaps write down the reasons why you are battling to get started. Some of the most common reasons are (but not limited to):
- Why – because I am not sure that people will be interested in what I have to say
- Why – because I am not in the mood to write about anything right now
- Why – it’s a really sensitive subject and I am not sure that I should be putting it out there.
- Why- it’s really difficult to write about stuff that I have never really done before, I need to do some more research.
Actually at this point you probably need to really think about what it is that you want to do.
Why do you want to write ? Are you passionate about what you do – are you passionate about who you are and are you passionate about what you want to share? If your answer to these is yes, then you need to tell the story. Every article or blog that you write needs to tell a story and every story must have a value, otherwise you are not “sharing”.
Stand up and look at yourself, really look at yourself – you know that you have what it takes, you know that you are really good at what you do. Let go of your fear and your uncertainty.
Stand up, be yourself, be all of who you are and all of who you can be and write that story.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Tuesday, April 05, 2011
WORKSHOP:Johannesburg - Financial Literacy for Non-Financial Entrepreneurs - 13 April 2011
Financial Literacy for Non-Financial Entrepreneurs – 13th April 2011
Hosted by Viljoen Consulting, Sisibukula, SA German Chamber and WIF.
Accounting is a language used to communicate important information about a business’ financial status and as a small business owner and entrepreneur understanding this language is vital to the financial success of your business. After all, how can you look after your bottom line if you don’t know what it is!
Financial Literacy for Non-Financial Entrepreneurs is a workshop aimed specifically at small business owners and entrepreneurs, at all levels who want to equip themselves with the basics of accounting and understanding the financial aspects of their businesses.
Understanding the language of accounting will empower you to take your business to the next level and to understand and manage the business growth. Ultimately you will be equipped to grow a healthy and sustainable business.
Nico Labuschagne facilitates this workshop. Nico Labuschagne obtained his degree in Internal auditing from the Potchefstroom University based in Vanderbijlpark in 1997. To complete his articles, Nico joined a medium sized auditing firm. Nico then applied to join The South African Institute of Professional Accountants (SAIPA). After being tested and reviewed he was registered as a full member and received his practice number from the institute in 2002.
Like most entrepreneurs, Nico soon became bored with the mundane repetitiveness of corporate life. Nico had also noticed that in most small and medium sized businesses, the owners or and staff carried out the financial business without being equipped with any kind of accounting knowledge or understanding.
Understanding the challenges that face SMME’s and Entrepreneurs, Nico felt the need to empower them and has done so by writing a financial programme for the business man/woman in easy to understand language. The programme aims at a better understanding of how accounting works and its importance as a tool in running a financially healthy and stable business. Accounting principles are demonstrated. Topics like what an income statement and balance sheet are and what to look for in these statements are covered. Entrepreneurs and SMME’s no longer need fear financial data, putting them in a very empowering position. The entrepreneur is in control of the business.
Topics that will be covered in this workshop:
• Understanding the basic concepts of accounting.
• Reading financial statements.
• Analysing the basic elements of a balance sheet.
• Using the evidence in financial statements to make a financial decision.
• Determining financial viability of a project/enterprise.
• How to base decisions on evidence in the balance sheet.
• The financial strengths and weaknesses of an entity are analysed and suggestions are made of ways to improve income and reduce costs.
No prior knowledge of accounting or book keeping is necessary for this highly effective but simple to understand workshop that promises to equip you with powerful tools to manage your business on a practical level.
Date: Wednesday 13th April 2011
Venue: German Chamber
47 Oxford Road
Forrest Town
Johannesburg
Price: R950 per delegate (includes breakfast snack/lunch/refreshments and course material)
Time: 08.30 AM- 4:00 PM (Registration from 08.00 onwards). Please allow additional travelling time to combat traffic.
RSVP: Please book no later than Monday 11th April 2011. Space is limited therefore bookings will be accepted on a first come first serve basis.
To book your place for Financial Literacy for Non-Financial Entrepreneurs, please contact:
For SA German Chamber delegates, please contact Shaan Padayachy on 011 486 2775 or spadayachy@germanchamber.co.za
For WIF delegates, please contact Colleen Larsen on 084 353 9865 or colleen@womeninfinance.co.za
Everyone else, please contact Nikki Viljoen on 083 702 8849 or nikki@viljoenconsulting.co.za
Hosted by Viljoen Consulting, Sisibukula, SA German Chamber and WIF.
Accounting is a language used to communicate important information about a business’ financial status and as a small business owner and entrepreneur understanding this language is vital to the financial success of your business. After all, how can you look after your bottom line if you don’t know what it is!
Financial Literacy for Non-Financial Entrepreneurs is a workshop aimed specifically at small business owners and entrepreneurs, at all levels who want to equip themselves with the basics of accounting and understanding the financial aspects of their businesses.
Understanding the language of accounting will empower you to take your business to the next level and to understand and manage the business growth. Ultimately you will be equipped to grow a healthy and sustainable business.
Nico Labuschagne facilitates this workshop. Nico Labuschagne obtained his degree in Internal auditing from the Potchefstroom University based in Vanderbijlpark in 1997. To complete his articles, Nico joined a medium sized auditing firm. Nico then applied to join The South African Institute of Professional Accountants (SAIPA). After being tested and reviewed he was registered as a full member and received his practice number from the institute in 2002.
Like most entrepreneurs, Nico soon became bored with the mundane repetitiveness of corporate life. Nico had also noticed that in most small and medium sized businesses, the owners or and staff carried out the financial business without being equipped with any kind of accounting knowledge or understanding.
Understanding the challenges that face SMME’s and Entrepreneurs, Nico felt the need to empower them and has done so by writing a financial programme for the business man/woman in easy to understand language. The programme aims at a better understanding of how accounting works and its importance as a tool in running a financially healthy and stable business. Accounting principles are demonstrated. Topics like what an income statement and balance sheet are and what to look for in these statements are covered. Entrepreneurs and SMME’s no longer need fear financial data, putting them in a very empowering position. The entrepreneur is in control of the business.
Topics that will be covered in this workshop:
• Understanding the basic concepts of accounting.
• Reading financial statements.
• Analysing the basic elements of a balance sheet.
• Using the evidence in financial statements to make a financial decision.
• Determining financial viability of a project/enterprise.
• How to base decisions on evidence in the balance sheet.
• The financial strengths and weaknesses of an entity are analysed and suggestions are made of ways to improve income and reduce costs.
No prior knowledge of accounting or book keeping is necessary for this highly effective but simple to understand workshop that promises to equip you with powerful tools to manage your business on a practical level.
Date: Wednesday 13th April 2011
Venue: German Chamber
47 Oxford Road
Forrest Town
Johannesburg
Price: R950 per delegate (includes breakfast snack/lunch/refreshments and course material)
Time: 08.30 AM- 4:00 PM (Registration from 08.00 onwards). Please allow additional travelling time to combat traffic.
RSVP: Please book no later than Monday 11th April 2011. Space is limited therefore bookings will be accepted on a first come first serve basis.
To book your place for Financial Literacy for Non-Financial Entrepreneurs, please contact:
For SA German Chamber delegates, please contact Shaan Padayachy on 011 486 2775 or spadayachy@germanchamber.co.za
For WIF delegates, please contact Colleen Larsen on 084 353 9865 or colleen@womeninfinance.co.za
Everyone else, please contact Nikki Viljoen on 083 702 8849 or nikki@viljoenconsulting.co.za
BUSINESS TIPS - Managing Your Business - Part 4
BUSINESS TIPS – Managing Your Business – Part 4
By Nikki Viljoen – Viljoen Consulting CC – April 2011
We’ve looked at Managing your cash flow and making sure that your margins are where they should be, as well as ensuring that you are meeting your client’s needs. Today we will have a look at ‘managing your working capital’ and your advertising.
First off, let’s have a look at your ‘Working Capital Management’. Ensuring that you manage your working capital correct, will have quite an effect on your cash flow as it ‘releases’ monies that would normally go towards expenses. Let me explain – your clients pay you 30 days, but your suppliers want payment up front. This means that you are carrying the whole thing financially on your own (it will also have an impact on your risk management too). By negotiating better payment terms with your suppliers and/or your clients, you will decrease your risk and have a better cash flow situation and a stronger working capital, which could go towards growth and/or expansion.
Other critical areas to look at are (but not limited to), your debtors list. Make sure that you follow up outstanding or overdue accounts on a regular basis and don’t be scared to put ‘errant’ clients on ‘hold’ or in extreme cases, even firing them. Remember this is your business and you make the rules.
Stock is also something that needs to be managed both effectively and efficiently as this is one of the first areas that you will experience losses when there is downturn in the economy (ok, if the truth be told this is all the time, not only when things become a bit rough). So stock needs to be properly controlled to ensure that the shrinkage is kept to a minimum and that stock levels are kept to acceptable levels. Too much or too little stock on hand also has its own consequences. Oh, and don’t forget to make sure that your stock is properly and adequately insured and that (particularly with perishables) that the FIFO (first in first out) method is used, that way you will not end up with stock that has expired.
One of the first things that seem to go for a ball of chalk when times are tough is your advertising. This is not good at all. Think about it logically and calmly for a moment. Taking your marketing out of the equation means that less and less customers are going to know about you and less and less customers are therefore going to buy from you! Crazy that - you are wanting to increase your sales, which means your marketing and advertising should increase.
By all means, modify the way that you market yourself. Cut down on say, using the big PR agencies (or any agency for that matter) and try and do things for yourself. Get an e-mail campaign going or use the social networking sites and twitter to drive people to your website. Start a newsletter and give ‘useful’ information to your clients. Make sure that you are still in the forefront of their minds and that they don’t forget you and go to your opposition or competitors as a result of this.
So change the way that your market yourself, if you must, but ensure that the amount of marketing increases rather than decreases.
Next time we will have a look at some of the other issues around what to do when your business is going through a tough time.
________________________________________
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen – Viljoen Consulting CC – April 2011
We’ve looked at Managing your cash flow and making sure that your margins are where they should be, as well as ensuring that you are meeting your client’s needs. Today we will have a look at ‘managing your working capital’ and your advertising.
First off, let’s have a look at your ‘Working Capital Management’. Ensuring that you manage your working capital correct, will have quite an effect on your cash flow as it ‘releases’ monies that would normally go towards expenses. Let me explain – your clients pay you 30 days, but your suppliers want payment up front. This means that you are carrying the whole thing financially on your own (it will also have an impact on your risk management too). By negotiating better payment terms with your suppliers and/or your clients, you will decrease your risk and have a better cash flow situation and a stronger working capital, which could go towards growth and/or expansion.
Other critical areas to look at are (but not limited to), your debtors list. Make sure that you follow up outstanding or overdue accounts on a regular basis and don’t be scared to put ‘errant’ clients on ‘hold’ or in extreme cases, even firing them. Remember this is your business and you make the rules.
Stock is also something that needs to be managed both effectively and efficiently as this is one of the first areas that you will experience losses when there is downturn in the economy (ok, if the truth be told this is all the time, not only when things become a bit rough). So stock needs to be properly controlled to ensure that the shrinkage is kept to a minimum and that stock levels are kept to acceptable levels. Too much or too little stock on hand also has its own consequences. Oh, and don’t forget to make sure that your stock is properly and adequately insured and that (particularly with perishables) that the FIFO (first in first out) method is used, that way you will not end up with stock that has expired.
One of the first things that seem to go for a ball of chalk when times are tough is your advertising. This is not good at all. Think about it logically and calmly for a moment. Taking your marketing out of the equation means that less and less customers are going to know about you and less and less customers are therefore going to buy from you! Crazy that - you are wanting to increase your sales, which means your marketing and advertising should increase.
By all means, modify the way that you market yourself. Cut down on say, using the big PR agencies (or any agency for that matter) and try and do things for yourself. Get an e-mail campaign going or use the social networking sites and twitter to drive people to your website. Start a newsletter and give ‘useful’ information to your clients. Make sure that you are still in the forefront of their minds and that they don’t forget you and go to your opposition or competitors as a result of this.
So change the way that your market yourself, if you must, but ensure that the amount of marketing increases rather than decreases.
Next time we will have a look at some of the other issues around what to do when your business is going through a tough time.
________________________________________
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Monday, April 04, 2011
MOTIVATION - Choosing Your Own Path
MOTIVATION – Choosing Your Own Path
By Nikki Viljoen of N Viljoen Consulting CC – April 11
Oprah Winfrey says “Understand that the right to choose your own path is a sacred privilege. Use it. Dwell in the possibility.”
I have ‘the right to choose’ – what does that mean exactly? Well, for me it means that if I am accountable and responsible for the consequences of a choice then it is my right to make the choice.
So often lately, I have heard the words ‘but I didn’t have a choice’! Of course you do! Many times it is our perception that is flawed – the person who works for a Company, and they are ‘stuck’ in a job that they hate - well leave the Company, or ask for a transfer to a department where there is a job that you would love to do. I understand that you need to work, in order to make a living, to put food on the table – but nobody can force you to work where you are not happy – it is your choice to stay, just as it is your choice to leave. Whether you leave to go to another job or where you leave without another job is also your decision and your choice.
Whether you realize your dreams or achieve your goals is entirely dependent upon your actions (or indeed you non-actions) and your actions are dependent upon the choices that you make.
Understand though that without any action on your part, your dreams and aspirations will also not be realized – but again, that would be a choice that you have made.
Clearly, the path that you choose would have to lead to the dream or goal that you have. If it doesn’t, it would be like taking the wrong fork in the road or even turning in the wrong direction. As much as people get ‘lost; if they don’t follow directions, you will become ‘lost’ if the path that you choose does not lead to your dream or goal.
Fortunately though, as much as we can look at a map, or get new directions to our destination, so too can we make alternative choices to ensure that we get back on the right path.
Remember though that there may be a choice that you have previously made that may limit the choices that you can currently make. For example if you made a choice to steal and you were caught and as a direct consequence of that choice you are currently serving time, one of the choices that are currently open to you won’t be that you can go down the road to the local Wimpey for a coffee – that is why the choice of road that you take is ‘a sacred privilege’.
Keep you dream and your goal in the forefront of your mind to ensure that the choices that you make will keep you on the right path to achieve your dream and/or your goal
Guard that right, guard that choice, guard that dream and guard that goal.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen of N Viljoen Consulting CC – April 11
Oprah Winfrey says “Understand that the right to choose your own path is a sacred privilege. Use it. Dwell in the possibility.”
I have ‘the right to choose’ – what does that mean exactly? Well, for me it means that if I am accountable and responsible for the consequences of a choice then it is my right to make the choice.
So often lately, I have heard the words ‘but I didn’t have a choice’! Of course you do! Many times it is our perception that is flawed – the person who works for a Company, and they are ‘stuck’ in a job that they hate - well leave the Company, or ask for a transfer to a department where there is a job that you would love to do. I understand that you need to work, in order to make a living, to put food on the table – but nobody can force you to work where you are not happy – it is your choice to stay, just as it is your choice to leave. Whether you leave to go to another job or where you leave without another job is also your decision and your choice.
Whether you realize your dreams or achieve your goals is entirely dependent upon your actions (or indeed you non-actions) and your actions are dependent upon the choices that you make.
Understand though that without any action on your part, your dreams and aspirations will also not be realized – but again, that would be a choice that you have made.
Clearly, the path that you choose would have to lead to the dream or goal that you have. If it doesn’t, it would be like taking the wrong fork in the road or even turning in the wrong direction. As much as people get ‘lost; if they don’t follow directions, you will become ‘lost’ if the path that you choose does not lead to your dream or goal.
Fortunately though, as much as we can look at a map, or get new directions to our destination, so too can we make alternative choices to ensure that we get back on the right path.
Remember though that there may be a choice that you have previously made that may limit the choices that you can currently make. For example if you made a choice to steal and you were caught and as a direct consequence of that choice you are currently serving time, one of the choices that are currently open to you won’t be that you can go down the road to the local Wimpey for a coffee – that is why the choice of road that you take is ‘a sacred privilege’.
Keep you dream and your goal in the forefront of your mind to ensure that the choices that you make will keep you on the right path to achieve your dream and/or your goal
Guard that right, guard that choice, guard that dream and guard that goal.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Friday, April 01, 2011
HR - Check the Work Permit - Part 2
ARTICLE 65
Check the Work Permit – Part 2
By Nikki Viljoen of Viljoen Consulting CC - April 2011
Following on from last time, let’s have a look at some of the other types of permits that are available out there.
There are also often instances where foreigners, who have rare skills are needed here in South Africa. Sometimes these particular skills are not included on the ‘quota list’, usually because of their rarity. More often than not these foreigners will also be granted the ‘general’ type work permit. Again, these should be processed through a professional immigration practitioner as this will ensure that the proper procedures are followed and that all the required documentation is present and accounted for.
Individuals, such as (but not limited to) academics, who have published, or an internationally recognized motivational speaker or even a sports coach whose teams always does well, irrespective of which country they are coaching in, or what about a surgeon who has invented or perfected a particular medical process, these individuals would be recognised as people who have ‘exceptional skills’. Before any of these individuals get the required permit, they will have to provide Home Affairs with documentary evidence to validate their particular achievements.
One of the easiest permits to get issued are intra-company permits. These are used mainly by multinationals and they are used specifically to bring in staff that hold key management and/or skills that are specific to that particular company. These permits are usually issued for a two year period. Understand though that a tea lady or a driver or a cleaning person etc., would not be considered ‘key’ management personnel.
So what happens then if the person who has an ‘intra-company’ permit (that has been issued for two years), falls in love with South Africa and wants to stay here. Well that is not typically a problem provided that the foreigner becomes a part of the local (or South African leg) of the multinational company. In this instance the intra-company permit can be changed to another type of permit before it expires. If it expires, however, that is a whole different ball game. Once the permit expires the foreign individual must leave the country and the permit would have to be reapplied for.
Be careful here though, because although the ‘work’ permit is valid the permanent residence permit is not guaranteed and there are instances where this has had a negative impact on the multinational as they have lost key personnel, who are critical to the local leg of the multinational. Be careful about this as it could seriously hamper your ability to trade effectively.
There are also instances where corporate permits are issued for companies who know, in advance, that they are going to need large numbers of foreign workers with a specific work skill that is not readily available in South Africa, as was the case with the French nationals who were brought out to South Africa specifically to build the Koeberg Nuclear Power Station. Although they were artisans, their specific skill set was for the construction of Nuclear Power Stations which differed considerably to those of the normal construction artisan.
Next time we will look at the final lot of permits that are issued to foreigners.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Check the Work Permit – Part 2
By Nikki Viljoen of Viljoen Consulting CC - April 2011
Following on from last time, let’s have a look at some of the other types of permits that are available out there.
There are also often instances where foreigners, who have rare skills are needed here in South Africa. Sometimes these particular skills are not included on the ‘quota list’, usually because of their rarity. More often than not these foreigners will also be granted the ‘general’ type work permit. Again, these should be processed through a professional immigration practitioner as this will ensure that the proper procedures are followed and that all the required documentation is present and accounted for.
Individuals, such as (but not limited to) academics, who have published, or an internationally recognized motivational speaker or even a sports coach whose teams always does well, irrespective of which country they are coaching in, or what about a surgeon who has invented or perfected a particular medical process, these individuals would be recognised as people who have ‘exceptional skills’. Before any of these individuals get the required permit, they will have to provide Home Affairs with documentary evidence to validate their particular achievements.
One of the easiest permits to get issued are intra-company permits. These are used mainly by multinationals and they are used specifically to bring in staff that hold key management and/or skills that are specific to that particular company. These permits are usually issued for a two year period. Understand though that a tea lady or a driver or a cleaning person etc., would not be considered ‘key’ management personnel.
So what happens then if the person who has an ‘intra-company’ permit (that has been issued for two years), falls in love with South Africa and wants to stay here. Well that is not typically a problem provided that the foreigner becomes a part of the local (or South African leg) of the multinational company. In this instance the intra-company permit can be changed to another type of permit before it expires. If it expires, however, that is a whole different ball game. Once the permit expires the foreign individual must leave the country and the permit would have to be reapplied for.
Be careful here though, because although the ‘work’ permit is valid the permanent residence permit is not guaranteed and there are instances where this has had a negative impact on the multinational as they have lost key personnel, who are critical to the local leg of the multinational. Be careful about this as it could seriously hamper your ability to trade effectively.
There are also instances where corporate permits are issued for companies who know, in advance, that they are going to need large numbers of foreign workers with a specific work skill that is not readily available in South Africa, as was the case with the French nationals who were brought out to South Africa specifically to build the Koeberg Nuclear Power Station. Although they were artisans, their specific skill set was for the construction of Nuclear Power Stations which differed considerably to those of the normal construction artisan.
Next time we will look at the final lot of permits that are issued to foreigners.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Tuesday, March 29, 2011
WORKSHOP : JOHANNESBURG : How to Write A Business Plan
Workshop Invitation: How To Write A Business Plan – 12 April 2011
Gaster Sharpley, author of “My Small Business” writes “Planning is critical to the success of a business, no matter how small or big the business is. Most Entrepreneurs only put a plan in place when they need to borrow money, however, even a cash based business should plan in order to stimulate and influence growth.”
Writing a successful business plan is the first stepping stone to achieving your goals as a business owner. This task can seem daunting, especially if you are not equipped with the correct knowledge.
Sisibukula in conjunction with the S A German Chamber and Women in Finance is proud to host a workshop entitled “How to write Business Plan” facilitated by Kevin Foot.
About Kevin Foot
With many years of experience in corporate management and International Trade, Kevin Foot has the insight into the workings of a business that will give your business plan the edge it needs to be successful. As an Associate of the Institute for Independent Business (www.iib.ws) and a registered business broker for Aldes business brokers (www.aldes.co.za) he aims to add value and a wider range of skills and knowledge to SMME’s.
This thorough course will take you through each step of the business plan covering each topic extensively.
Mission and strategies
Sales, marketing and finances
Product and service description
Target Market Profiles, Customers and users
Reviewing the competition
Marketing strategies, plan, projections
Technology and R&D
Operational plans including capital expenditure projections
Funding
Implementation
Join Sisibukula at this essential day long workshop:
Date: Tuesday 12th April 2011
Venue: German Chamber
47 Oxford Road
Forrest Town
Johannesburg
Price: R950 per delegate includes notes, refreshments, lunch (VAT Incl)
RSVP: no later than Friday 8th April 2011. Space is limited therefore bookings will be accepted on a first come first serve basis.
For Booking Please Contact:
SA German Chamber delegates, please contact Shaan Padayachy on 011 486 2775 or spadayachy@germanchamber.co.za.
Women In Finance delegates, please contact Colleen Larsen on 084 353 9865 or colleen@womeninfinance.co.za
Everyone else please contact Nikki Viljoen on 083 702 8849 or nikki@sisibukula.co.za
Gaster Sharpley, author of “My Small Business” writes “Planning is critical to the success of a business, no matter how small or big the business is. Most Entrepreneurs only put a plan in place when they need to borrow money, however, even a cash based business should plan in order to stimulate and influence growth.”
Writing a successful business plan is the first stepping stone to achieving your goals as a business owner. This task can seem daunting, especially if you are not equipped with the correct knowledge.
Sisibukula in conjunction with the S A German Chamber and Women in Finance is proud to host a workshop entitled “How to write Business Plan” facilitated by Kevin Foot.
About Kevin Foot
With many years of experience in corporate management and International Trade, Kevin Foot has the insight into the workings of a business that will give your business plan the edge it needs to be successful. As an Associate of the Institute for Independent Business (www.iib.ws) and a registered business broker for Aldes business brokers (www.aldes.co.za) he aims to add value and a wider range of skills and knowledge to SMME’s.
This thorough course will take you through each step of the business plan covering each topic extensively.
Mission and strategies
Sales, marketing and finances
Product and service description
Target Market Profiles, Customers and users
Reviewing the competition
Marketing strategies, plan, projections
Technology and R&D
Operational plans including capital expenditure projections
Funding
Implementation
Join Sisibukula at this essential day long workshop:
Date: Tuesday 12th April 2011
Venue: German Chamber
47 Oxford Road
Forrest Town
Johannesburg
Price: R950 per delegate includes notes, refreshments, lunch (VAT Incl)
RSVP: no later than Friday 8th April 2011. Space is limited therefore bookings will be accepted on a first come first serve basis.
For Booking Please Contact:
SA German Chamber delegates, please contact Shaan Padayachy on 011 486 2775 or spadayachy@germanchamber.co.za.
Women In Finance delegates, please contact Colleen Larsen on 084 353 9865 or colleen@womeninfinance.co.za
Everyone else please contact Nikki Viljoen on 083 702 8849 or nikki@sisibukula.co.za
BLOGGING TIPS - Your Writing Style
BLOGGING TIPS – Your Writing Style
By Nikki Viljoen – Viljoen Consulting CC March 2011
As many of you know, I am an avid reader. I have this insatiable need to learn and reading keeps that particular monster fed and at bay. Over the years though, I have certainly become more of a discerning reader and obviously tend to look at articles that are of particular interest to me.
I am not for example, going to be reading about IT hardware (or software for that matter) – I don’t understand the terminology and would probably have more fun watching paint dry. So how do I choose what I read?
First and foremost, the title would have to grab my attention and then the content would have to be not only interesting, but in my case it needs to make me ‘see’ the picture.
If my imagination is not captured within the first few paragraphs, I move on! It’s that simple.
As I have often said before, it’s all in the telling of the story and if that is not told in an interesting way or if I don’t find it exciting or funny, well then it’s not likely to hold my attention.
For me the easiest way to write is to tell the story in exactly the same manner as I would if I were chatting to a friend or even a client. Using simple words I create the picture or vision, if you will, in the mind of the listener.
Remember, in this instance, your listener becomes your reader and you have to keep them engaged by ensuring that the tale you tell is interesting and insightful from the getgo.
Keep it short, keep it sweet and keep it interesting!
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen – Viljoen Consulting CC March 2011
As many of you know, I am an avid reader. I have this insatiable need to learn and reading keeps that particular monster fed and at bay. Over the years though, I have certainly become more of a discerning reader and obviously tend to look at articles that are of particular interest to me.
I am not for example, going to be reading about IT hardware (or software for that matter) – I don’t understand the terminology and would probably have more fun watching paint dry. So how do I choose what I read?
First and foremost, the title would have to grab my attention and then the content would have to be not only interesting, but in my case it needs to make me ‘see’ the picture.
If my imagination is not captured within the first few paragraphs, I move on! It’s that simple.
As I have often said before, it’s all in the telling of the story and if that is not told in an interesting way or if I don’t find it exciting or funny, well then it’s not likely to hold my attention.
For me the easiest way to write is to tell the story in exactly the same manner as I would if I were chatting to a friend or even a client. Using simple words I create the picture or vision, if you will, in the mind of the listener.
Remember, in this instance, your listener becomes your reader and you have to keep them engaged by ensuring that the tale you tell is interesting and insightful from the getgo.
Keep it short, keep it sweet and keep it interesting!
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Tuesday, March 22, 2011
BUSINESS TIPS - Managing Your Business in Tough Times - Part 1
BUSINESS TIPS – Managing Your Business In Tough Times
Part 1
By Nikki Viljoen – Viljoen Consulting CC – March 2011
Most will agree that the light at the end of the tunnel is not an oncoming train, and whilst the recession (such as it was) is now officially over, it will take some time to rally ourselves, make a comeback and hopefully deposit us right back to where we were – obviously not in terms of what caused the melt down in the first placee, but certainly in terms of running a productive and sustainable business.
I know I had to really ‘grit’ my teeth and bear it for a few months – you know what I mean –the uncertainly of money coming in, or getting the work in or making the sale and so on.
Fact of the matter is – that when you are in the dwang – that’s exactly where you are and no amount of anything will change the situation at that particular moment in time.
There are a number of tips though that will help you and guide you through, should you find yourself in difficult and/or uncertain times.
Finance:
For me, if you have lost control of your finances, then you have lost control of your business. I think that most people, when they think of business finances, they think it’s all in the books and whilst I agree with that on some level, I also want to make it very clear that the books are ‘reactive.’ By that I mean that they are ‘in the past’! What is contained in your books has already happened. Cash flow on the other hand governs what is happening right here and right now.
Think about it for a moment – it doesn’t matter how many people owe you money or who have promised to pay you – the bottom line is that when you look at your bank account it is about what is actually there (less what needs to be paid out) that actually counts.
So it stands to reason that the cash flow needs to be properly managed and should be discussed at every meeting. If, like me, you are on your own, it’s a good idea to make time (at least weekly) to check up and see what is going on.
Make sure that the management accounts are properly maintained on a regular basis that they are all consistently checked for issues such as outstanding payments from debtors and expenses. Controlling your finances means that your business is managed. Lose sight of them and you should probably close your doors sooner than later. It will be far less stressful and far cheaper in the long run.
Next time we will look at other tips around the management of your business in tough times.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Part 1
By Nikki Viljoen – Viljoen Consulting CC – March 2011
Most will agree that the light at the end of the tunnel is not an oncoming train, and whilst the recession (such as it was) is now officially over, it will take some time to rally ourselves, make a comeback and hopefully deposit us right back to where we were – obviously not in terms of what caused the melt down in the first placee, but certainly in terms of running a productive and sustainable business.
I know I had to really ‘grit’ my teeth and bear it for a few months – you know what I mean –the uncertainly of money coming in, or getting the work in or making the sale and so on.
Fact of the matter is – that when you are in the dwang – that’s exactly where you are and no amount of anything will change the situation at that particular moment in time.
There are a number of tips though that will help you and guide you through, should you find yourself in difficult and/or uncertain times.
Finance:
For me, if you have lost control of your finances, then you have lost control of your business. I think that most people, when they think of business finances, they think it’s all in the books and whilst I agree with that on some level, I also want to make it very clear that the books are ‘reactive.’ By that I mean that they are ‘in the past’! What is contained in your books has already happened. Cash flow on the other hand governs what is happening right here and right now.
Think about it for a moment – it doesn’t matter how many people owe you money or who have promised to pay you – the bottom line is that when you look at your bank account it is about what is actually there (less what needs to be paid out) that actually counts.
So it stands to reason that the cash flow needs to be properly managed and should be discussed at every meeting. If, like me, you are on your own, it’s a good idea to make time (at least weekly) to check up and see what is going on.
Make sure that the management accounts are properly maintained on a regular basis that they are all consistently checked for issues such as outstanding payments from debtors and expenses. Controlling your finances means that your business is managed. Lose sight of them and you should probably close your doors sooner than later. It will be far less stressful and far cheaper in the long run.
Next time we will look at other tips around the management of your business in tough times.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Sunday, March 20, 2011
WORKSHOP : JOHANNESBURG : A Basic Practical Guide to Starting a Business
A Basic Practical Guide To Starting A Business – 24th March 2011
Hosted by Sisibukula, Viljoen Consulting, German Chamber and WIF.
The workshop deals with the everyday issues that arise when starting a new business. It saves time and energy as well as money. Time in that you don’t have to spend time in queue’s trying to get the correct documentation, or doing research on the Internet or anywhere else for that matter, trying to find out what you have to do and where you have to go in order to do it.
A Basic Practical Guide To Starting A Business is broken up into the following main titles below and starts off with the difference between a Sole Proprietor, a Close Corporation and a Company and how to register each of these entities.
- Accounting Records & General
- Banking Accounts
- Receipts and Banking
- Cheque Payments and/or Internet Payments
- Invoices
- Credit Notes
- Bank Reconciliations
- Petty Cash
- Control of Numbered Stationery
- Computerised Accounting
- Staff & HR Issues
- Security/Safety
- Money Laundering
- Filing
- Stock Control
No prior knowledge of Starting A Business is necessary for this highly effective but simple to understand workshop that promises to equip you with powerful tools to register and manage your business on a practical level.
About the Facilitator – Nikki Viljoen
Nikki Viljoen is an Internal Auditor and Business Administration Specialist who has her own company called Viljoen Consulting.
Nikki has in excess of 30 years experience in this field both from a banking perspective as well as from a Corporate perspective.
Having seen a huge gap in the SMME market, Nikki started Viljoen Consulting to assist SMME’s to become compliant and to establish controls and processes and to implement structure into the smaller companies to give them greater stability, and to encourage sustainability.
Nikki’s business blog http://www.businessreality.blogspot.com/ or http://www.viljoenconsulting.co.za/ was recently internationally rated at 8.9 out of a possible 10. This places Nikki 5th in the world in her category. With her blog Nikki shares useful Business and Personal tips with anyone who cares to read it.
Date: Thursday 24th March 2011
Price: R950.00 per delegate (includes breakfast/lunch/refreshments and course material)
Venue: German Chamber
47 Oxford Road
Forrest Town
Johannesburg
Time: 08.30 to 3.30/4.00 pm. (Registration from 08.00 onwards). Please allow additional travelling time to combat traffic.
RSVP: no later than Tuesday 22nd March 2011 . Space is limited therefore bookings will be accepted on a first come first serve basis.
Please contact:-
German Chamber delegates please contact spadayachy@germanchamber.co.za or 011 486 2775
Women in Finance delegates please contact colleen@womeninfinance.co.za or 084-353-9865.
Everyone else please contact Nikki Viljoen on nikki@viljoenconsulting.co.za or 083 702 8849 for booking details.
Hosted by Sisibukula, Viljoen Consulting, German Chamber and WIF.
The workshop deals with the everyday issues that arise when starting a new business. It saves time and energy as well as money. Time in that you don’t have to spend time in queue’s trying to get the correct documentation, or doing research on the Internet or anywhere else for that matter, trying to find out what you have to do and where you have to go in order to do it.
A Basic Practical Guide To Starting A Business is broken up into the following main titles below and starts off with the difference between a Sole Proprietor, a Close Corporation and a Company and how to register each of these entities.
- Accounting Records & General
- Banking Accounts
- Receipts and Banking
- Cheque Payments and/or Internet Payments
- Invoices
- Credit Notes
- Bank Reconciliations
- Petty Cash
- Control of Numbered Stationery
- Computerised Accounting
- Staff & HR Issues
- Security/Safety
- Money Laundering
- Filing
- Stock Control
No prior knowledge of Starting A Business is necessary for this highly effective but simple to understand workshop that promises to equip you with powerful tools to register and manage your business on a practical level.
About the Facilitator – Nikki Viljoen
Nikki Viljoen is an Internal Auditor and Business Administration Specialist who has her own company called Viljoen Consulting.
Nikki has in excess of 30 years experience in this field both from a banking perspective as well as from a Corporate perspective.
Having seen a huge gap in the SMME market, Nikki started Viljoen Consulting to assist SMME’s to become compliant and to establish controls and processes and to implement structure into the smaller companies to give them greater stability, and to encourage sustainability.
Nikki’s business blog http://www.businessreality.blogspot.com/ or http://www.viljoenconsulting.co.za/ was recently internationally rated at 8.9 out of a possible 10. This places Nikki 5th in the world in her category. With her blog Nikki shares useful Business and Personal tips with anyone who cares to read it.
Date: Thursday 24th March 2011
Price: R950.00 per delegate (includes breakfast/lunch/refreshments and course material)
Venue: German Chamber
47 Oxford Road
Forrest Town
Johannesburg
Time: 08.30 to 3.30/4.00 pm. (Registration from 08.00 onwards). Please allow additional travelling time to combat traffic.
RSVP: no later than Tuesday 22nd March 2011 . Space is limited therefore bookings will be accepted on a first come first serve basis.
Please contact:-
German Chamber delegates please contact spadayachy@germanchamber.co.za or 011 486 2775
Women in Finance delegates please contact colleen@womeninfinance.co.za or 084-353-9865.
Everyone else please contact Nikki Viljoen on nikki@viljoenconsulting.co.za or 083 702 8849 for booking details.
Monday, March 07, 2011
A Tribute to Geraldine Bunting
A Tribute to Geraldine Bunting
By Nikki Viljoen
It is with both terrible sadness and even bigger regret that I give you news of the passing of Geraldine Bunting on Sunday morning (6th March 2011), a little after 5am.
I first met Geraldine at an Inner Circle meeting in 2005 and if I must be completely honest, neither of us liked the other on sight. Sometimes that just happens like that. Several networking meetings later, we got together for a one-on-one chat, and it was then that we discovered that we had quite a lot in common, which is probably why we didn’t like each other to start off – both of us strong, opinionated, driven women.
One of the most amazing things that we found that we had in common was that we shared a birthday, actually – we didn’t just share a birthday, we were born on the same day, in the same year, only seven minutes apart. There were several differences though – Geraldine was born in the UK and I was born in the then Rhodesia, and although she lived in Rhodesia for much of her senior school life, we went to different schools (probably about 15kms apart) and never met one another. We both played a lot of sport – just different sports, shopped in the same area, went to the same night clubs, ate at the same restaurants and never met one another - how strange is that? She was left handed and I was right handed, we both enjoyed the same type of food, she drank wine and I drink whiskey, we both worked in and are passionate about our individual financial related businesses, although I have no clue about “Financial Advising” and she had no clue about “Internal Auditing”.
We loved the same music, that of the 60’s and 70’s – music made by people like Janis Joplin and Elvis – Geraldine was a huge Elvis fan and I am crazy about Janis. Old fashioned “Rock” music that transcends time and that is sung by Pink (whom we both love) and Crystal Bowersox (whom we both adore) and Adam Lambert (who I think she almost fell in love with) and the two of us could often be found, on a weekend, music blaring away – dancing round the lounge like a couple of teenagers, singing and laughing at the tops of our voices. . . . well I’m sure you get the picture. We both loved to read and although I usually have about 6 books on the go at the same time, Geraldine would read 1 book at a time, but she could read it in one sitting! Her favourite thing to do on a Sunday was to lie in the sun and read. We both love biographies and auto-biographies and who dunnits and often shared our books.
We discovered that we lived by the same code of ethics and principals and morals, although not the same belief systems – she was a lapsed Catholic and me, well I don’t do the religion thing at all. Geraldine would more often than not keep her own council and I am very outspoken. She was always very well groomed and me, well I am a jeans/shorts and t-shirt kind of girl. She kept at me, trying to get me ‘dressed up’ and I always resisted and dressed down – she hated my ‘clown’ pants and I love them! But we discovered that we really actually did like one another after all, and we looked out for each other. We always checked up on each other over weekends and would share a call or two (and sometimes even a few more) during the week. She met some of my crazy friends and met some of her rather sedate ones – but it worked for us, we were friends.
I got angry at her for allowing people to walk all over her and she, I think was a little envious of the fact that I really don’t give a damn – I think that there were times that she would have loved ‘not to give a damn’! The fact of the matter though is that she did care – she cared about her clients, her daughter, her brother, her sister and her friends. As difficult as she could be, she was a loyal and true friend – someone you could always count on – someone who made a difference.
Geraldine was diagnosed with cancer about 18 months or so ago and fought it bravely with chemo and radiation, but when she ended up in hospital for several weeks, in the burn unit because of being over radiated, she decided that feeling sick all the time from the meds was just too much and that she would not go through that again. In November last year she started feeling considerable pain in her back and several tests and doctor’s visits later confirmed that the cancer was back – this time in her liver.
Getting the meds right proved to be quite a challenge, but they managed to get her pain free for her last Christmas, where she went off to the coast and her beloved sea – to walk on the sand, lie in the sun and just be. I got constant updates of what she was doing and pictures of the view from the house that she had rented and of course how she was feeling.
In early January we were making plans on business ideas and how we would put them together and life seemed to be great until she phoned me one evening towards the end of January and her speech was slurred and I realized that once again the meds were out of kilter. Hospice arrived to help her manage her meds and her pain and it was all downhill from there.
Within days she couldn’t get out of a chair by herself, or walk by herself or do anything for that matter, by herself and this once proud woman who was so independent and full of life, was reduced to relying on her family, friends and others for even the most basic of her needs and eventually on Friday 25th February 2011 she was moved into the Hospice in Houghton. Friends rallied around her, some whom she hadn’t seen for a long time and some, like Tanya and Colleen and myself, who saw her more often, went every day to be with her. Sue, her oldest and dearest friend arrived from the Uk on Thursday to visit and pay her respects.
I can’t begin to tell you how difficult it was for me to sit and watch this once most vibrant woman, reduced to a shadow of her former self, lying in bed, sedated and drugged to the hilt, but still with a glimmer of her sense of humour, holding onto my hand like she was afraid to let go. Struggling with her constant pain must have terribly difficult and when I finally heard the news early yesterday morning that she was gone, my response was “Thank Goodness”.
Finally she is pain free and at peace. I will miss you my friend and will carry the memory of you in my heart always.
By Nikki Viljoen
It is with both terrible sadness and even bigger regret that I give you news of the passing of Geraldine Bunting on Sunday morning (6th March 2011), a little after 5am.
I first met Geraldine at an Inner Circle meeting in 2005 and if I must be completely honest, neither of us liked the other on sight. Sometimes that just happens like that. Several networking meetings later, we got together for a one-on-one chat, and it was then that we discovered that we had quite a lot in common, which is probably why we didn’t like each other to start off – both of us strong, opinionated, driven women.
One of the most amazing things that we found that we had in common was that we shared a birthday, actually – we didn’t just share a birthday, we were born on the same day, in the same year, only seven minutes apart. There were several differences though – Geraldine was born in the UK and I was born in the then Rhodesia, and although she lived in Rhodesia for much of her senior school life, we went to different schools (probably about 15kms apart) and never met one another. We both played a lot of sport – just different sports, shopped in the same area, went to the same night clubs, ate at the same restaurants and never met one another - how strange is that? She was left handed and I was right handed, we both enjoyed the same type of food, she drank wine and I drink whiskey, we both worked in and are passionate about our individual financial related businesses, although I have no clue about “Financial Advising” and she had no clue about “Internal Auditing”.
We loved the same music, that of the 60’s and 70’s – music made by people like Janis Joplin and Elvis – Geraldine was a huge Elvis fan and I am crazy about Janis. Old fashioned “Rock” music that transcends time and that is sung by Pink (whom we both love) and Crystal Bowersox (whom we both adore) and Adam Lambert (who I think she almost fell in love with) and the two of us could often be found, on a weekend, music blaring away – dancing round the lounge like a couple of teenagers, singing and laughing at the tops of our voices. . . . well I’m sure you get the picture. We both loved to read and although I usually have about 6 books on the go at the same time, Geraldine would read 1 book at a time, but she could read it in one sitting! Her favourite thing to do on a Sunday was to lie in the sun and read. We both love biographies and auto-biographies and who dunnits and often shared our books.
We discovered that we lived by the same code of ethics and principals and morals, although not the same belief systems – she was a lapsed Catholic and me, well I don’t do the religion thing at all. Geraldine would more often than not keep her own council and I am very outspoken. She was always very well groomed and me, well I am a jeans/shorts and t-shirt kind of girl. She kept at me, trying to get me ‘dressed up’ and I always resisted and dressed down – she hated my ‘clown’ pants and I love them! But we discovered that we really actually did like one another after all, and we looked out for each other. We always checked up on each other over weekends and would share a call or two (and sometimes even a few more) during the week. She met some of my crazy friends and met some of her rather sedate ones – but it worked for us, we were friends.
I got angry at her for allowing people to walk all over her and she, I think was a little envious of the fact that I really don’t give a damn – I think that there were times that she would have loved ‘not to give a damn’! The fact of the matter though is that she did care – she cared about her clients, her daughter, her brother, her sister and her friends. As difficult as she could be, she was a loyal and true friend – someone you could always count on – someone who made a difference.
Geraldine was diagnosed with cancer about 18 months or so ago and fought it bravely with chemo and radiation, but when she ended up in hospital for several weeks, in the burn unit because of being over radiated, she decided that feeling sick all the time from the meds was just too much and that she would not go through that again. In November last year she started feeling considerable pain in her back and several tests and doctor’s visits later confirmed that the cancer was back – this time in her liver.
Getting the meds right proved to be quite a challenge, but they managed to get her pain free for her last Christmas, where she went off to the coast and her beloved sea – to walk on the sand, lie in the sun and just be. I got constant updates of what she was doing and pictures of the view from the house that she had rented and of course how she was feeling.
In early January we were making plans on business ideas and how we would put them together and life seemed to be great until she phoned me one evening towards the end of January and her speech was slurred and I realized that once again the meds were out of kilter. Hospice arrived to help her manage her meds and her pain and it was all downhill from there.
Within days she couldn’t get out of a chair by herself, or walk by herself or do anything for that matter, by herself and this once proud woman who was so independent and full of life, was reduced to relying on her family, friends and others for even the most basic of her needs and eventually on Friday 25th February 2011 she was moved into the Hospice in Houghton. Friends rallied around her, some whom she hadn’t seen for a long time and some, like Tanya and Colleen and myself, who saw her more often, went every day to be with her. Sue, her oldest and dearest friend arrived from the Uk on Thursday to visit and pay her respects.
I can’t begin to tell you how difficult it was for me to sit and watch this once most vibrant woman, reduced to a shadow of her former self, lying in bed, sedated and drugged to the hilt, but still with a glimmer of her sense of humour, holding onto my hand like she was afraid to let go. Struggling with her constant pain must have terribly difficult and when I finally heard the news early yesterday morning that she was gone, my response was “Thank Goodness”.
Finally she is pain free and at peace. I will miss you my friend and will carry the memory of you in my heart always.
Monday, February 07, 2011
WORKSHOP : JOHANNESBURG : How to Write A Business Plan
Workshop Invitation: How To Write A Business Plan – 14 February 2011
Gaster Sharpley, author of “My Small Business” writes “Planning is critical to the success of a business, no matter how small or big the business is. Most Entrepreneurs only put a plan in place when they need to borrow money, however, even a cash based business should plan in order to stimulate and influence growth.”
Writing a successful business plan is the first stepping stone to achieving your goals as a business owner. This task can seem daunting, especially if you are not equipped with the correct knowledge.
Sisibukula in conjunction with the S A German Chamber and Women in Finance is proud to host a workshop entitled “How to write Business Plan” facilitated by Kevin Foot.
About Kevin Foot
With many years of experience in corporate management and International Trade, Kevin Foot has the insight into the workings of a business that will give your business plan the edge it needs to be successful. As an Associate of the Institute for Independent Business (www.iib.ws) and a registered business broker for Aldes business brokers (www.aldes.co.za) he aims to add value and a wider range of skills and knowledge to SMME’s.
This thorough course will take you through each step of the business plan covering each topic extensively.
Mission and strategies
Sales, marketing and finances
Product and service description
Target Market Profiles, Customers and users
Reviewing the competition
Marketing strategies, plan, projections
Technology and R&D
Operational plans including capital expenditure projections
Funding
Implementation
Join Sisibukula at this essential day long workshop:
Date: Monday 14th February
Venue: Training Room
S A German Chamber
47 Oxford Road
Forest Town
Johannesburg
Price: R950 per delegate includes notes, refreshments, lunch (VAT Incl)
RSVP: no later than Thursday 10th February 2011. Space is limited therefore bookings will be accepted on a first come first serve basis.
For Booking Please Contact:
SA German Chamber delegates, please contact Shaan Padayachy on 011 486 2775 or spadayachy@germanchamber.co.za.
Women In Finance delegates, please contact Colleen Larsen on 084 353 9865 or colleen@womeninfinance.co.za
Everyone else please contact Nikki Viljoen on 083 702 8849 or nikki@sisibukula.co.za
Gaster Sharpley, author of “My Small Business” writes “Planning is critical to the success of a business, no matter how small or big the business is. Most Entrepreneurs only put a plan in place when they need to borrow money, however, even a cash based business should plan in order to stimulate and influence growth.”
Writing a successful business plan is the first stepping stone to achieving your goals as a business owner. This task can seem daunting, especially if you are not equipped with the correct knowledge.
Sisibukula in conjunction with the S A German Chamber and Women in Finance is proud to host a workshop entitled “How to write Business Plan” facilitated by Kevin Foot.
About Kevin Foot
With many years of experience in corporate management and International Trade, Kevin Foot has the insight into the workings of a business that will give your business plan the edge it needs to be successful. As an Associate of the Institute for Independent Business (www.iib.ws) and a registered business broker for Aldes business brokers (www.aldes.co.za) he aims to add value and a wider range of skills and knowledge to SMME’s.
This thorough course will take you through each step of the business plan covering each topic extensively.
Mission and strategies
Sales, marketing and finances
Product and service description
Target Market Profiles, Customers and users
Reviewing the competition
Marketing strategies, plan, projections
Technology and R&D
Operational plans including capital expenditure projections
Funding
Implementation
Join Sisibukula at this essential day long workshop:
Date: Monday 14th February
Venue: Training Room
S A German Chamber
47 Oxford Road
Forest Town
Johannesburg
Price: R950 per delegate includes notes, refreshments, lunch (VAT Incl)
RSVP: no later than Thursday 10th February 2011. Space is limited therefore bookings will be accepted on a first come first serve basis.
For Booking Please Contact:
SA German Chamber delegates, please contact Shaan Padayachy on 011 486 2775 or spadayachy@germanchamber.co.za.
Women In Finance delegates, please contact Colleen Larsen on 084 353 9865 or colleen@womeninfinance.co.za
Everyone else please contact Nikki Viljoen on 083 702 8849 or nikki@sisibukula.co.za
Tuesday, January 18, 2011
BUSINESS TIPS - Managing Your Business - Part 3
BUSINESS TIPS – Managing Your Business – Part 3
By Nikki Viljoen – Viljoen Consulting CC – January 2011
In my experience, one of the biggest challenges for SMME’s (Small, Medium, Micro Enterprises) is retaining clients. Now I am really not sure why this should be since the fact of the matter is that it is easier to sell to existing clients than it is to procure new ones. So what’s the deal? Perhaps it is because we don’t really know who and what a customer is!
The Wiki says that “A customer (also known as a client, buyer, or purchaser) is usually used to refer to a current or potential buyer or user of the products of an individual or organization, called the supplier, seller, or vendor. This is typically through purchasing or renting goods or services.”
So how do we retain our customers? How do we ensure that we not only find new customers, but that we continue to sell our services and our products to current customers or even customers who we have not sold anything to in years?
Well there seems to be a whole host of different options and tips – some of these are (but not limited to):
- The personal touch. Here’s an example of both good and bad. I have been a client of Nedbank in my personal capacity for in excess of 25 years now, and in my business capacity for almost 8 years – quite frankly I bank with them through absolute habit, it certainly is not because of the service that they have given me over the years, but rather the perceived hassle of changing banks, debit orders etc. that keeps me with them. I have no idea who my ‘personal banker’ is, or if indeed I have one. I have been dealing with the Cresta branch for the last 20 odd years and sadly the only person who knows my name, when I walk in, is the security guard. In my opinion, the security guard should be doing their PR, he greets most people by name, always with a smile and a sunny disposition and the good that that does is soon smashed to pieces by the ineffectual, anal retentive service received by the branch staff. So make sure that you give your clients your absolute attention and use your personal touch as part of your branding and marketing.
- Assumption – I always say that perception and assumption are the two most dangerous words on the planet – and certainly what I am going to say now will bear that out. Just because your customers are not complaining, don’t assume that everything is peachy! Your perception of ‘everyone is happy because no-one is complaining’ is probably so far off the mark that it is scary. Many people don’t complain, they just vote with their feet or their wallets. Ask them if they are happy and if they aren’t do something about it!
- Expectations – all customers expect to receive good service, that is a reasonable expectation. Not only meeting that expectation, but exceeding it will bring them great delight and will go a long way to ensure that they become loyal customers. Remember though, do it once and the customer will expect even more the next time around, so don’t stop trying to do better.
- Customization – “One man’s food is another man’s poison”! Just because one client is crazy about your product or your service, doesn’t mean that everyone will be. Be prepared to ‘customize’ your product and/or service to meet the requirement of the client. In fact, make sure that what you are selling (service or product) is what the client wants, rather than what you think that the client may need.
Next time we will have a look at managing your working capital.
________________________________________
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen – Viljoen Consulting CC – January 2011
In my experience, one of the biggest challenges for SMME’s (Small, Medium, Micro Enterprises) is retaining clients. Now I am really not sure why this should be since the fact of the matter is that it is easier to sell to existing clients than it is to procure new ones. So what’s the deal? Perhaps it is because we don’t really know who and what a customer is!
The Wiki says that “A customer (also known as a client, buyer, or purchaser) is usually used to refer to a current or potential buyer or user of the products of an individual or organization, called the supplier, seller, or vendor. This is typically through purchasing or renting goods or services.”
So how do we retain our customers? How do we ensure that we not only find new customers, but that we continue to sell our services and our products to current customers or even customers who we have not sold anything to in years?
Well there seems to be a whole host of different options and tips – some of these are (but not limited to):
- The personal touch. Here’s an example of both good and bad. I have been a client of Nedbank in my personal capacity for in excess of 25 years now, and in my business capacity for almost 8 years – quite frankly I bank with them through absolute habit, it certainly is not because of the service that they have given me over the years, but rather the perceived hassle of changing banks, debit orders etc. that keeps me with them. I have no idea who my ‘personal banker’ is, or if indeed I have one. I have been dealing with the Cresta branch for the last 20 odd years and sadly the only person who knows my name, when I walk in, is the security guard. In my opinion, the security guard should be doing their PR, he greets most people by name, always with a smile and a sunny disposition and the good that that does is soon smashed to pieces by the ineffectual, anal retentive service received by the branch staff. So make sure that you give your clients your absolute attention and use your personal touch as part of your branding and marketing.
- Assumption – I always say that perception and assumption are the two most dangerous words on the planet – and certainly what I am going to say now will bear that out. Just because your customers are not complaining, don’t assume that everything is peachy! Your perception of ‘everyone is happy because no-one is complaining’ is probably so far off the mark that it is scary. Many people don’t complain, they just vote with their feet or their wallets. Ask them if they are happy and if they aren’t do something about it!
- Expectations – all customers expect to receive good service, that is a reasonable expectation. Not only meeting that expectation, but exceeding it will bring them great delight and will go a long way to ensure that they become loyal customers. Remember though, do it once and the customer will expect even more the next time around, so don’t stop trying to do better.
- Customization – “One man’s food is another man’s poison”! Just because one client is crazy about your product or your service, doesn’t mean that everyone will be. Be prepared to ‘customize’ your product and/or service to meet the requirement of the client. In fact, make sure that what you are selling (service or product) is what the client wants, rather than what you think that the client may need.
Next time we will have a look at managing your working capital.
________________________________________
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Friday, January 14, 2011
HR - Check the Work Permit - Part 1
ARTICLE 65
Check the Work Permit – Part 1
By Nikki Viljoen of Viljoen Consulting CC - January 2011
We have probably all been in the position where we have hired a gardener or a domestic helper, who it turns out, is an illegal alien.
The problem is when we have foreigners working for us, who have the incorrect (or worse no) documentation or work permits.
The consequences to them (and you particularly if they bring a specific skill with them) can be quite serious.
Here in South Africa, there are a whole host of different types of work permits – some of these are (but not limited to):
- Quota permits
- Intra Company permits
- General permits
- Exchange permits
- Exceptional skills permits
- Business permits
- Retired persons work permits
Even some of the ‘visitors’ permits allow foreigners to work here for a while. The challenge of course, is to ensure that they have the correct permit.
In my experience, most foreigners who come to South Africa, get their permits by getting a written job offer first and believe me this is not a new thing – when I came to South Africa in 1977, this is exactly how I got my work permit – I got a written job offer and based on that, my work permit and resident’s permit was granted. This is a general work permit and the prospective employer needs to evidence that they have tried unsuccessfully to employ a South African with the necessary skills. This is usually done by advertising nationally.
A ‘quota’ work permit is one that is available for foreigners, whose work skills fall into a particular category. This category is determined by whatever skill shortage is currently prevalent in the country at that particular time – so last year it may have been engineers and this year it may be accountants (just to give an example). The categories that are nominated chosen by the Minister of Home Affairs who also decides on the number of quota permits that will be issued, and to which category they will be issued. Here’s the thing though – only about 20% of the quota permits are ever actually filled as Home Affairs does not actually market and recruit for these particular skills and/or requirements outside of South Africa (makes me wonder what the point then is actually). It is also very difficult for foreigners, who are based outside of our borders, to apply and go through the application process themselves.
In many, if not most of these cases, it would be a good idea not to even try and process these applications yourselves, but to rather get the services of the right Professional Immigration Practitioner.
Next time, we will have a look at some of the other types of permits in a little more detail.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Check the Work Permit – Part 1
By Nikki Viljoen of Viljoen Consulting CC - January 2011
We have probably all been in the position where we have hired a gardener or a domestic helper, who it turns out, is an illegal alien.
The problem is when we have foreigners working for us, who have the incorrect (or worse no) documentation or work permits.
The consequences to them (and you particularly if they bring a specific skill with them) can be quite serious.
Here in South Africa, there are a whole host of different types of work permits – some of these are (but not limited to):
- Quota permits
- Intra Company permits
- General permits
- Exchange permits
- Exceptional skills permits
- Business permits
- Retired persons work permits
Even some of the ‘visitors’ permits allow foreigners to work here for a while. The challenge of course, is to ensure that they have the correct permit.
In my experience, most foreigners who come to South Africa, get their permits by getting a written job offer first and believe me this is not a new thing – when I came to South Africa in 1977, this is exactly how I got my work permit – I got a written job offer and based on that, my work permit and resident’s permit was granted. This is a general work permit and the prospective employer needs to evidence that they have tried unsuccessfully to employ a South African with the necessary skills. This is usually done by advertising nationally.
A ‘quota’ work permit is one that is available for foreigners, whose work skills fall into a particular category. This category is determined by whatever skill shortage is currently prevalent in the country at that particular time – so last year it may have been engineers and this year it may be accountants (just to give an example). The categories that are nominated chosen by the Minister of Home Affairs who also decides on the number of quota permits that will be issued, and to which category they will be issued. Here’s the thing though – only about 20% of the quota permits are ever actually filled as Home Affairs does not actually market and recruit for these particular skills and/or requirements outside of South Africa (makes me wonder what the point then is actually). It is also very difficult for foreigners, who are based outside of our borders, to apply and go through the application process themselves.
In many, if not most of these cases, it would be a good idea not to even try and process these applications yourselves, but to rather get the services of the right Professional Immigration Practitioner.
Next time, we will have a look at some of the other types of permits in a little more detail.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Thursday, January 13, 2011
EARLY WARNING - Facebook Virus
EARLY WARNING – Facebook Virus
By Nikki Viljoen – Viljoen Consulting - January 2011 .
I received a mail from David Green of Switched On IT, that says “Facebook Virus Turns Your Computer into a Zombie”.
Apparently, through the IM (Instant Messaging) portal of Facebook, people are getting messages that go “I have this hilarious video of you dancing. Your face is so red. You should check it out.”
Now I personally haven’t had that exact message, but I have had plenty of similar ones that also seem to involve me in a video – here’s the thing though – there are no “video’s” of me out there that would have anyone in a state of shock or laughing their rear-ends off, so that raised a very red flag for me and I refrained from the temptation of clicking on that particular button. Furthermore, it was sent to me who although they are a ‘facebook friend’ (I play zoo and Farmville, so I have many ‘friends’ who I actually don’t know at all), they are not someone that I have ever met or know in any way other than ‘in passing’ in whatever game it is that we are playing. How very fortunate for me, that I didn’t click on the link!
You see, by clicking on that particular link (or any similar ones for that matter – either on Facebook or MySpace) you “might have been exposed to the Koobface virus” says the message that David forwarded to me. Apparently what happens then is that once you have clicked the Koobface virus then prompts you to update your Flash player (that’s the only way you would be able watch the video) and the virus is contained in the flash player file. What happens then is that “the worms transform victim machines into zombie computers to form botnets.” Now, I personally have no idea what that means, but it certainly sounds serious.
Kaspersky (which is my anti virus of choice) says that you can ‘usually spot phony e-mails by their titles’ and they found several as examples. These are (but not limited to) “Paris Hilton Tosses Dwarf on the Street” – I know that she is a troubled child, but I can’t see her doing anything like that – or how about “Examiners Caught Downloading Grades From the Internet – You must see it!!! LOL” – that also just doesn’t sound right. Another easy way to spot a problem is that the spelling is usually very bad – if it looks dodgy then it usually is.
As usual with a little bit of common sense and precaution, you can avoid these things – don’t just be ‘clicking’ on everything that pops up. Don’t open things from people that you don’t know personally and my personal favorite – if it doesn’t look right then it usually isn’t.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen – Viljoen Consulting - January 2011 .
I received a mail from David Green of Switched On IT, that says “Facebook Virus Turns Your Computer into a Zombie”.
Apparently, through the IM (Instant Messaging) portal of Facebook, people are getting messages that go “I have this hilarious video of you dancing. Your face is so red. You should check it out.”
Now I personally haven’t had that exact message, but I have had plenty of similar ones that also seem to involve me in a video – here’s the thing though – there are no “video’s” of me out there that would have anyone in a state of shock or laughing their rear-ends off, so that raised a very red flag for me and I refrained from the temptation of clicking on that particular button. Furthermore, it was sent to me who although they are a ‘facebook friend’ (I play zoo and Farmville, so I have many ‘friends’ who I actually don’t know at all), they are not someone that I have ever met or know in any way other than ‘in passing’ in whatever game it is that we are playing. How very fortunate for me, that I didn’t click on the link!
You see, by clicking on that particular link (or any similar ones for that matter – either on Facebook or MySpace) you “might have been exposed to the Koobface virus” says the message that David forwarded to me. Apparently what happens then is that once you have clicked the Koobface virus then prompts you to update your Flash player (that’s the only way you would be able watch the video) and the virus is contained in the flash player file. What happens then is that “the worms transform victim machines into zombie computers to form botnets.” Now, I personally have no idea what that means, but it certainly sounds serious.
Kaspersky (which is my anti virus of choice) says that you can ‘usually spot phony e-mails by their titles’ and they found several as examples. These are (but not limited to) “Paris Hilton Tosses Dwarf on the Street” – I know that she is a troubled child, but I can’t see her doing anything like that – or how about “Examiners Caught Downloading Grades From the Internet – You must see it!!! LOL” – that also just doesn’t sound right. Another easy way to spot a problem is that the spelling is usually very bad – if it looks dodgy then it usually is.
As usual with a little bit of common sense and precaution, you can avoid these things – don’t just be ‘clicking’ on everything that pops up. Don’t open things from people that you don’t know personally and my personal favorite – if it doesn’t look right then it usually isn’t.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Wednesday, January 12, 2011
BLOGGING TIPS - The Pros and Cons of Weekend Writing
BLOGGING TIPS – The Pros and Cons of Weekend Writing
By Nikki Viljoen – Viljoen Consulting CC January 2011
I have often been asked why I don’t have a weekend post. Well the truth of the matter is that generally speaking, I am battling to keep up with the writing of the daily articles that that right now, even the thought of having to write another one or two more articles a week, is enough to send me into a state of panic.
The reality though is that many people only work on the internet during the week, although as we small business owners would generally not fit into that particular category. Depending on who you target with your blogs, this would mean that there would be a lower number of readers over the weekend but that the number of readers on a Monday would increase sharply as these readers played “catch up”.
Many individuals though, just stop following a blog if they feel that they have missed too many ‘episodes’ and some also feel really overwhelmed if they have too many unread articles waiting for them from their favorite blogs.
So in view of this, is there even a point to posting something over a weekend?
Well here’s the thing, even though there are many individuals who aren’t on the internet over the weekend, there are still many who are and these clearly are the folk that you need to target.
All the articles that I have read on the subject though really emphasize the need to write shorter, thought provoking articles. These are sure to catch the attention of the individuals who brave the internet on the weekends as well as appeal to the Monday morning folk who play ‘catch up’. The weekend readers are also more likely to end up with a burning desire to ‘know more’ and hopefully will then also begin reading your posts during the course of the week.
Remember though to keep it short and interesting.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen – Viljoen Consulting CC January 2011
I have often been asked why I don’t have a weekend post. Well the truth of the matter is that generally speaking, I am battling to keep up with the writing of the daily articles that that right now, even the thought of having to write another one or two more articles a week, is enough to send me into a state of panic.
The reality though is that many people only work on the internet during the week, although as we small business owners would generally not fit into that particular category. Depending on who you target with your blogs, this would mean that there would be a lower number of readers over the weekend but that the number of readers on a Monday would increase sharply as these readers played “catch up”.
Many individuals though, just stop following a blog if they feel that they have missed too many ‘episodes’ and some also feel really overwhelmed if they have too many unread articles waiting for them from their favorite blogs.
So in view of this, is there even a point to posting something over a weekend?
Well here’s the thing, even though there are many individuals who aren’t on the internet over the weekend, there are still many who are and these clearly are the folk that you need to target.
All the articles that I have read on the subject though really emphasize the need to write shorter, thought provoking articles. These are sure to catch the attention of the individuals who brave the internet on the weekends as well as appeal to the Monday morning folk who play ‘catch up’. The weekend readers are also more likely to end up with a burning desire to ‘know more’ and hopefully will then also begin reading your posts during the course of the week.
Remember though to keep it short and interesting.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Tuesday, January 11, 2011
BUSINESS TIPS - Managing Your Business - Part 2
BUSINESS TIPS – Managing Your Business – Part 2
By Nikki Viljoen – Viljoen Consulting CC – December 2010
As usual, let’s have a look at exactly what a “margin” is. The Wiki says :
Profit margin, net margin, net profit margin or net profit ratio all refer to a measure of profitability. It is calculated by finding the net profit as a percentage of the revenue.[1]
The profit margin is mostly used for internal comparison. It is difficult to accurately compare the net profit ratio for different entities. Individual businesses' operating and financing arrangements vary so much that different entities are bound to have different levels of expenditure, so that comparison of one with another can have little meaning. A low profit margin indicates a low margin of safety: higher risk that a decline in sales will erase profits and result in a net loss.
Profit margin is an indicator of a company's pricing strategies and how well it controls costs. Differences in competitive strategy and product mix cause the profit margin to vary among different companies.[2]
The easiest way for me to remember it is that the margin is the difference (financially) between what everything cost (not only materials, but also time and expenses [for me as a service type business] and research, printing, paper, ink etc) and what I charge. If your margins are too low, you will never make a profit and on the other hand if you set your margins too high, you run the risk of never making a sale – it’s a delicately balanced scenario!
Essentially there are two ways to increase your margins (profit margins) and those are either to cut costs or cut prices. In order to know which one to do it is obviously essential that you focus on your margins on a regular basis and also on what the current economic trends are as it is not always a good thing to cut prices, although it is always a good thing to cut costs, as long as that does not interfere with the quality.
Sometimes increasing the price of your services and/or your product has a powerful statement attached to it – it says “I’m worth it” or “the product is worth it”. I know that when I started out, I had nothing to compare my services to and the result is that I used my corporate ‘salary’ as a gauge to set my hourly rates – wow, was that ever a big mistake. I priced myself far too low and the result is that I attracted many clients, all of who desperately needed by expertise, but all of who could not afford me! Within 24 months I had doubled my hourly rate and I was attracting clients who needed me, but who could also afford me.
In this particular instance, me raising my charges had an incredibly power effect – it said ‘this is what I am worth’ and the psychological effect on me, as an individual, was incredible. Before, even though my prices were very low, I was chasing business by giving discounts, hoping to retain the very clients that could not afford my services in the first place – that was a very costly mistake – I wrote off a lot of money to bad debt.
Nowadays, if I am going to give a discount – it is because there is a huge value to me and it is based on a whole different set of criteria, such as (but not limited to) early or timeous payment etc.
Cutting costs is definitely the best way to increase your margins and thereby increase your profits. This is not always an easy thing to do particularly in tough times, when you are looking at staff and salaries. You have to divorce yourself from the emotions and look at the cold hard facts. Can you do without this particular function being performed by a single person, in other words “Don’t make it about a person or personal”, but rather about what’s good for the Company. If you have two people doing work that can be done by one person, then it stands to reason that you only need to employ one person – don’t get sucked into the emotional side of things.
Keeping your costs to a minimum and your clients to a maximum is therefore the best way to ensure that your margin remain on track and is the best way to meet and even surpass your budget requirements.
Next time we will have a look at your customers.
________________________________________
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen – Viljoen Consulting CC – December 2010
As usual, let’s have a look at exactly what a “margin” is. The Wiki says :
Profit margin, net margin, net profit margin or net profit ratio all refer to a measure of profitability. It is calculated by finding the net profit as a percentage of the revenue.[1]
The profit margin is mostly used for internal comparison. It is difficult to accurately compare the net profit ratio for different entities. Individual businesses' operating and financing arrangements vary so much that different entities are bound to have different levels of expenditure, so that comparison of one with another can have little meaning. A low profit margin indicates a low margin of safety: higher risk that a decline in sales will erase profits and result in a net loss.
Profit margin is an indicator of a company's pricing strategies and how well it controls costs. Differences in competitive strategy and product mix cause the profit margin to vary among different companies.[2]
The easiest way for me to remember it is that the margin is the difference (financially) between what everything cost (not only materials, but also time and expenses [for me as a service type business] and research, printing, paper, ink etc) and what I charge. If your margins are too low, you will never make a profit and on the other hand if you set your margins too high, you run the risk of never making a sale – it’s a delicately balanced scenario!
Essentially there are two ways to increase your margins (profit margins) and those are either to cut costs or cut prices. In order to know which one to do it is obviously essential that you focus on your margins on a regular basis and also on what the current economic trends are as it is not always a good thing to cut prices, although it is always a good thing to cut costs, as long as that does not interfere with the quality.
Sometimes increasing the price of your services and/or your product has a powerful statement attached to it – it says “I’m worth it” or “the product is worth it”. I know that when I started out, I had nothing to compare my services to and the result is that I used my corporate ‘salary’ as a gauge to set my hourly rates – wow, was that ever a big mistake. I priced myself far too low and the result is that I attracted many clients, all of who desperately needed by expertise, but all of who could not afford me! Within 24 months I had doubled my hourly rate and I was attracting clients who needed me, but who could also afford me.
In this particular instance, me raising my charges had an incredibly power effect – it said ‘this is what I am worth’ and the psychological effect on me, as an individual, was incredible. Before, even though my prices were very low, I was chasing business by giving discounts, hoping to retain the very clients that could not afford my services in the first place – that was a very costly mistake – I wrote off a lot of money to bad debt.
Nowadays, if I am going to give a discount – it is because there is a huge value to me and it is based on a whole different set of criteria, such as (but not limited to) early or timeous payment etc.
Cutting costs is definitely the best way to increase your margins and thereby increase your profits. This is not always an easy thing to do particularly in tough times, when you are looking at staff and salaries. You have to divorce yourself from the emotions and look at the cold hard facts. Can you do without this particular function being performed by a single person, in other words “Don’t make it about a person or personal”, but rather about what’s good for the Company. If you have two people doing work that can be done by one person, then it stands to reason that you only need to employ one person – don’t get sucked into the emotional side of things.
Keeping your costs to a minimum and your clients to a maximum is therefore the best way to ensure that your margin remain on track and is the best way to meet and even surpass your budget requirements.
Next time we will have a look at your customers.
________________________________________
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Monday, January 10, 2011
MOTIVATION - Where is Greatness Found
MOTIVATION – Where is Greatness Found
By Nikki Viljoen of N Viljoen Consulting CC – January 2011
William Arthur Ward says “Greatness is not found in possessions, power, position or prestige. It is discovered in goodness, humility, service and character.”
Well that should certainly shake things up a little, don’t you think? There are all these powerful (well they think they are) people in the world who are so full of their own importance, puffed up and proud and according to this statement – they are not great at all! That’s just really funny!
I guess that is why people like Nelson Mandela is one of the “greatest” men on the planet as opposed to, I don’t know – someone like George W Bush, who perhaps was one of the most powerful men on the planet (when his puppet masters pulled the strings you understand).
So who are the great leaders of the world today? Sadly when I look around, I don’t really see any? What I see are men who think that they are great, but who are destroying rather than building. I see men who are concerned only with ‘what’s in it for them’ rather than for the greater good and I understand the ‘how’ and ‘why’ conspiracy theories spring up all over the place – because it’s all about the money, human kind be damned!
Then I look around and I see ordinary people, doing extra-ordinary things – making a difference one day at a time, one person at a time. I see ordinary people who have become celebrities and have used that platform to make a difference, one day at a time, one person at a time. I see people who have very little, helping people who have even less, one day at a time, one person at a time and I understand that I am in the presence of greatness.
So where does this take us to, during the beginning of this New Year – to traditionally, the place and time when people start all over again, with new hopes, new determination and new resolve? Who knows?
To borrow the line from Oprah Winfrey – “what I know for sure” though, is that there is hope, there is resolution and there is a change-a-coming and that we have the choice as individuals to be a part of that change or to sit back and reflect, in years to come on how we ‘missed the boat’.
I know what choice I am making – do you know what choices you are going to be making?
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen of N Viljoen Consulting CC – January 2011
William Arthur Ward says “Greatness is not found in possessions, power, position or prestige. It is discovered in goodness, humility, service and character.”
Well that should certainly shake things up a little, don’t you think? There are all these powerful (well they think they are) people in the world who are so full of their own importance, puffed up and proud and according to this statement – they are not great at all! That’s just really funny!
I guess that is why people like Nelson Mandela is one of the “greatest” men on the planet as opposed to, I don’t know – someone like George W Bush, who perhaps was one of the most powerful men on the planet (when his puppet masters pulled the strings you understand).
So who are the great leaders of the world today? Sadly when I look around, I don’t really see any? What I see are men who think that they are great, but who are destroying rather than building. I see men who are concerned only with ‘what’s in it for them’ rather than for the greater good and I understand the ‘how’ and ‘why’ conspiracy theories spring up all over the place – because it’s all about the money, human kind be damned!
Then I look around and I see ordinary people, doing extra-ordinary things – making a difference one day at a time, one person at a time. I see ordinary people who have become celebrities and have used that platform to make a difference, one day at a time, one person at a time. I see people who have very little, helping people who have even less, one day at a time, one person at a time and I understand that I am in the presence of greatness.
So where does this take us to, during the beginning of this New Year – to traditionally, the place and time when people start all over again, with new hopes, new determination and new resolve? Who knows?
To borrow the line from Oprah Winfrey – “what I know for sure” though, is that there is hope, there is resolution and there is a change-a-coming and that we have the choice as individuals to be a part of that change or to sit back and reflect, in years to come on how we ‘missed the boat’.
I know what choice I am making – do you know what choices you are going to be making?
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Tuesday, December 14, 2010
BUSINESS TIPS - Managing Your Business - Part 1
BUSINESS TIPS – Managing Your Business – Part 1
By Nikki Viljoen – Viljoen Consulting CC December 2010
Most will agree that the light at the end of the tunnel is no longer an oncoming train and whilst the recession (such as it was) is now officially over, it will take the economy (read SMME’s) some time to rally, make a come-back and hopefully deposit us right back to where we were – obviously not in terms of what caused the melt down in the first place, but certainly in terms of running productive, successful businesses.
I know that I really had to ‘grit’ my teeth and bear it for a few months – you know what I mean – the uncertainty of money coming in or getting work in or making the sale and so on.
Fact of the matter is , that when you are in the dwang – that’s exactly where you are and sometimes it is just a matter of waiting it out.
There are a number of tips though, that will help and guide you through, should you find yourself in difficult and/or trying times. Actually it is not a bad thing to get yourself in the habit of doing these all the time – bad or good times.
Finance
For me, if you have lost control of your finances, then you have lost control of your business. I think that most people, when they think of business finances, what they think about are the books and whilst I agree with that on some level, I also want to make it very clear that the books are ‘reactive’. By that I mean that they are ‘in the past – what is contained in your books has already happened. Cash flow, on the other hand, governs what is happening right now.
Think about it for a moment – it doesn’t matter how many people owe you money, or who have promised to pay you – the bottom line is that when you look at your bank account, it is about what is actually there (less what needs to be paid out) that actually counts.
So it stands to reason that the cash flow needs to be properly managed and should be discussed at every management meeting. If, like me, you are on your own, it is a good idea to make time (at least weekly) to check up and see what is going on.
Make sure that the Management Accounts are monitored on a regular basis and that they are consistently checked for issues such as the key ratios, this will assist in enabling you to identify trends earlier, when you can still do something about them, rather than later, when you are already in the smelly brown stuff. Updating your cash flow forecasts on a regular basis will also assist in ensuring that you are ahead of the game – remember to watch the sensitive bits – issues like a change in the exchange rate or a price hike in fuel could have a huge effect on your margins.
Next time we will have a closer look at margins.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen – Viljoen Consulting CC December 2010
Most will agree that the light at the end of the tunnel is no longer an oncoming train and whilst the recession (such as it was) is now officially over, it will take the economy (read SMME’s) some time to rally, make a come-back and hopefully deposit us right back to where we were – obviously not in terms of what caused the melt down in the first place, but certainly in terms of running productive, successful businesses.
I know that I really had to ‘grit’ my teeth and bear it for a few months – you know what I mean – the uncertainty of money coming in or getting work in or making the sale and so on.
Fact of the matter is , that when you are in the dwang – that’s exactly where you are and sometimes it is just a matter of waiting it out.
There are a number of tips though, that will help and guide you through, should you find yourself in difficult and/or trying times. Actually it is not a bad thing to get yourself in the habit of doing these all the time – bad or good times.
Finance
For me, if you have lost control of your finances, then you have lost control of your business. I think that most people, when they think of business finances, what they think about are the books and whilst I agree with that on some level, I also want to make it very clear that the books are ‘reactive’. By that I mean that they are ‘in the past – what is contained in your books has already happened. Cash flow, on the other hand, governs what is happening right now.
Think about it for a moment – it doesn’t matter how many people owe you money, or who have promised to pay you – the bottom line is that when you look at your bank account, it is about what is actually there (less what needs to be paid out) that actually counts.
So it stands to reason that the cash flow needs to be properly managed and should be discussed at every management meeting. If, like me, you are on your own, it is a good idea to make time (at least weekly) to check up and see what is going on.
Make sure that the Management Accounts are monitored on a regular basis and that they are consistently checked for issues such as the key ratios, this will assist in enabling you to identify trends earlier, when you can still do something about them, rather than later, when you are already in the smelly brown stuff. Updating your cash flow forecasts on a regular basis will also assist in ensuring that you are ahead of the game – remember to watch the sensitive bits – issues like a change in the exchange rate or a price hike in fuel could have a huge effect on your margins.
Next time we will have a closer look at margins.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Monday, December 13, 2010
MOTIVATION - Taking Responsibility
MOTIVATION – Taking Responsibility
By Nikki Viljoen of N Viljoen Consulting CC – December 2010
Gita Bellin says “People fail many times, but they become failures only when they begin to blame someone else. Experience is determined by yourself – not the circumstances of your life.
Boy oh boy, does this resonate with me at the moment! Over the last few years, December and January seem to be the time when I do the most disciplinaries. For whatever reason, Companies want them done either to start the year with a clean page or to start the year sending the right message.
For the first time ever though, I’ve had to postpone a disciplinary in the middle of cross exam of a witness and the case is postponed until May next year – the reason – well the defendant is pregnant and going on maternity leave – it’s a strange situation to say the least.
What has really come out of the last few disciplinaries though, is really what I want to talk about and that is the defendants absolute inability to accept the fact that what they have done is wrong. It’s like people refuse to accept responsibility for their own actions or inactions for that matter. I’ve heard the strangest of excuses – like ‘the work was not completed correctly because I am having marital problems’ or ‘I made a mistake, but it was a long day and. . .’.
I’ve heard how an employee argued with the boss on ‘how’ he wanted something done, I suppose because she thought she knew better, only to end up not performing the task at all, because she ‘forgot’. The fact that she ‘forgot’ ended up costing the company an additional R6 000-00, but she is still indignant because he dared to question her.
I’ve heard how an employee refused to use a ‘check list’ to perform her tasks and as a result of that an invoice was raised incorrectly and because the invoice was raised incorrectly, customs impounded the goods and apart from the cost of the goods, just the cost of the courier fees (R40 000) has now had to be written off. The employee is screaming ‘victimization’ because the boss dared to call her into a meeting and chastise her.
Or what about the employee, who confirmed with her boss that the stock was in the hands of an event organizer, only for him to discover (when he arrived in the foreign country) that it had not been sent – but hey, she lodged a grievance against him because he complained!
What on earth has happened to the world? What has happened to self-respect? What has happened to taking pride in what it is that you do? I don’t know hey – I think this new “X” or “Y” generation (whichever one it is) has no fundamental foundation and no backbone. A few weeks ago, I was moaning about the school kids today who get everything handed to them – well I think that this inability to take responsibility for one’s actions is a direct result of this. Well you never did the work, so how can you take the responsibility? Right!
I think in ‘sparing the rod’ we have not only ‘spoilt the child’ but we have created a generation of monsters. On the one hand they have the longest umbilical cords, because of their inability to do anything for themselves and on the other hand, because they don’t know how to do things for themselves – well how can anyone (including themselves) hold them responsible for their actions.
This, for me is a really sad state of affairs – how will they grow as individuals? How will they become productive, worthwhile members of the human race? How will they cope, when all the ‘baby-boomers’ have all passed on to greener pastures and there is no-one left to do the work for them?
Can you imagine a world, where everybody did their own thing, because – well they know better, and then when the smelly brown stuff hits the fan and splatters, everyone blames everyone else. How will anything get fixed? When will the work get done (never mind how it gets done)? How will success be measured – will it be by the number of people you blame for your inability to perform a function?
Its mind boggling and I cannot see ‘how’ to fix it. Actually, if the truth be told – I am not sure that it can be fixed.
What it does do though, is make me understand how important it is for me to continue doing what it is that I am doing because if just one person sees the light and understands the lesson, then I have succeeded in what I set out to do.
So I guess, “one person at a time” will continue to be my goal. One person at a time!
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen of N Viljoen Consulting CC – December 2010
Gita Bellin says “People fail many times, but they become failures only when they begin to blame someone else. Experience is determined by yourself – not the circumstances of your life.
Boy oh boy, does this resonate with me at the moment! Over the last few years, December and January seem to be the time when I do the most disciplinaries. For whatever reason, Companies want them done either to start the year with a clean page or to start the year sending the right message.
For the first time ever though, I’ve had to postpone a disciplinary in the middle of cross exam of a witness and the case is postponed until May next year – the reason – well the defendant is pregnant and going on maternity leave – it’s a strange situation to say the least.
What has really come out of the last few disciplinaries though, is really what I want to talk about and that is the defendants absolute inability to accept the fact that what they have done is wrong. It’s like people refuse to accept responsibility for their own actions or inactions for that matter. I’ve heard the strangest of excuses – like ‘the work was not completed correctly because I am having marital problems’ or ‘I made a mistake, but it was a long day and. . .’.
I’ve heard how an employee argued with the boss on ‘how’ he wanted something done, I suppose because she thought she knew better, only to end up not performing the task at all, because she ‘forgot’. The fact that she ‘forgot’ ended up costing the company an additional R6 000-00, but she is still indignant because he dared to question her.
I’ve heard how an employee refused to use a ‘check list’ to perform her tasks and as a result of that an invoice was raised incorrectly and because the invoice was raised incorrectly, customs impounded the goods and apart from the cost of the goods, just the cost of the courier fees (R40 000) has now had to be written off. The employee is screaming ‘victimization’ because the boss dared to call her into a meeting and chastise her.
Or what about the employee, who confirmed with her boss that the stock was in the hands of an event organizer, only for him to discover (when he arrived in the foreign country) that it had not been sent – but hey, she lodged a grievance against him because he complained!
What on earth has happened to the world? What has happened to self-respect? What has happened to taking pride in what it is that you do? I don’t know hey – I think this new “X” or “Y” generation (whichever one it is) has no fundamental foundation and no backbone. A few weeks ago, I was moaning about the school kids today who get everything handed to them – well I think that this inability to take responsibility for one’s actions is a direct result of this. Well you never did the work, so how can you take the responsibility? Right!
I think in ‘sparing the rod’ we have not only ‘spoilt the child’ but we have created a generation of monsters. On the one hand they have the longest umbilical cords, because of their inability to do anything for themselves and on the other hand, because they don’t know how to do things for themselves – well how can anyone (including themselves) hold them responsible for their actions.
This, for me is a really sad state of affairs – how will they grow as individuals? How will they become productive, worthwhile members of the human race? How will they cope, when all the ‘baby-boomers’ have all passed on to greener pastures and there is no-one left to do the work for them?
Can you imagine a world, where everybody did their own thing, because – well they know better, and then when the smelly brown stuff hits the fan and splatters, everyone blames everyone else. How will anything get fixed? When will the work get done (never mind how it gets done)? How will success be measured – will it be by the number of people you blame for your inability to perform a function?
Its mind boggling and I cannot see ‘how’ to fix it. Actually, if the truth be told – I am not sure that it can be fixed.
What it does do though, is make me understand how important it is for me to continue doing what it is that I am doing because if just one person sees the light and understands the lesson, then I have succeeded in what I set out to do.
So I guess, “one person at a time” will continue to be my goal. One person at a time!
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Monday, December 06, 2010
MOTIVATION - Perseverance
MOTIVATION – Perseverance
By Nikki Viljoen of N Viljoen Consulting CC – December 2010
H Jackson Brown says “In the confrontation between the stream and the rock, the stream always wins – not through strength, but by perseverance.”
Ain’t that the truth!
On a personal level, I find that when I am going through a particularly rough patch or trying time, the only way to get through it is to ‘Grit’ my teeth, square my shoulders and put one foot in front of the other and just keep going – sooner or later you have to come out the other end.
I remember my favorite teacher at junior school – her name was Olga Barrett, and she was the strictest disciplinarian in the school – stricter than even the headmaster. Mrs. Barrett saw something in me that I don’t think anyone else saw. She saw my ‘heart’ and understood that I was different to the other kids. She saw that although I was by no means gifted or genius, but that my mind need to be stimulated differently.
She saw that I was determined to succeed, but that I went about things differently and instead of trying to force me into a mold as the other teachers seemed hell bent on doing, she took my tenacity and taught me how to harness that energy, that spirit, that heart . . . and then use it to my own advantage.
Olga Barrett, encouraged me to reach for the stars and not give into the challenges that would come my way. Instead of forcing me to look at the world through her eyes, she tried to see it through mine.
Her patience and perseverance with helping me to achieve and be all that I can be, certainly went far beyond the call of duty and I will be forever grateful to her.
That tenacity and perseverance has certainly allowed me to meet the challenges and heartache that I have endured in this life time and I have no doubt that it will continue to serve me to the end of my days.
So remember, if your life is challenging or if there is something that you really want, because you have dared to dream – square your shoulders, grit your teeth and put one foot in the front of the other and just keep going.
You will eventually get there.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen of N Viljoen Consulting CC – December 2010
H Jackson Brown says “In the confrontation between the stream and the rock, the stream always wins – not through strength, but by perseverance.”
Ain’t that the truth!
On a personal level, I find that when I am going through a particularly rough patch or trying time, the only way to get through it is to ‘Grit’ my teeth, square my shoulders and put one foot in front of the other and just keep going – sooner or later you have to come out the other end.
I remember my favorite teacher at junior school – her name was Olga Barrett, and she was the strictest disciplinarian in the school – stricter than even the headmaster. Mrs. Barrett saw something in me that I don’t think anyone else saw. She saw my ‘heart’ and understood that I was different to the other kids. She saw that although I was by no means gifted or genius, but that my mind need to be stimulated differently.
She saw that I was determined to succeed, but that I went about things differently and instead of trying to force me into a mold as the other teachers seemed hell bent on doing, she took my tenacity and taught me how to harness that energy, that spirit, that heart . . . and then use it to my own advantage.
Olga Barrett, encouraged me to reach for the stars and not give into the challenges that would come my way. Instead of forcing me to look at the world through her eyes, she tried to see it through mine.
Her patience and perseverance with helping me to achieve and be all that I can be, certainly went far beyond the call of duty and I will be forever grateful to her.
That tenacity and perseverance has certainly allowed me to meet the challenges and heartache that I have endured in this life time and I have no doubt that it will continue to serve me to the end of my days.
So remember, if your life is challenging or if there is something that you really want, because you have dared to dream – square your shoulders, grit your teeth and put one foot in the front of the other and just keep going.
You will eventually get there.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
HR - Suspending an Employee
ARTICLE 64
Suspending An Employee
By Nikki Viljoen of Viljoen Consulting CC December 2010
First of all, let’s be really clear about this . . . . suspending an employee, irrespective of whether it is with pay or not, is a really serious thing to do. It is not something that should be done lightly or at the very least, done without taking all of the consequences into account. One of the questions that you should ask yourself before suspending an employee is “Did the employee do something that can be considered as “serious” misconduct?
If the answer to that question is no – don’t suspend. If however the answer is a resounding “YES”, then here are a few more issues for you to think about, carefully – before you continue.
- Are you going to suspend the employee immediately, or wait a few days and what are the consequences to either one of these actions.
- Are you required to hold a ‘pre-suspension’ hearing and if so how do you go about it – what are the requirements?
- Would there be (and what would they be) any consequences if you did not hold a ‘pre-suspension’ hearing?
Firstly – employees should not be suspended unless you are reasonably concerned that they would interfere with your internal investigation. In other words if you thought that they may destroy documents or say delete e-mails etc., that would really strengthen your case. If you were concerned about them intimidating colleagues, who you may want to use as witnesses or if they may, in any way do damage to your reputation or jeopardise your income in any way, then you have grounds to suspend.
If you are at all concerned about any of these and I mean justifiably concerned, then by all means suspend.
Remember though, that a ‘pre-suspension’ hearing should take place ‘before’ suspending the employee as failure to do this could result in the CCMA awarding a financial penalty (which always goes into the employees pocket to add insult to your injury) as procedures were not correctly followed.
The length of time that the employee is suspended should also be taken into consideration. Keeping an employee suspended for too long, even if they are suspended on full pay, could also result in a financial penalty being levied against the employer.
Bottom line – don’t just have a knee jerk reaction. Think about what it is that you are doing and why, because the CCMA and the Labour Courts are very strict about unfair suspension.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Suspending An Employee
By Nikki Viljoen of Viljoen Consulting CC December 2010
First of all, let’s be really clear about this . . . . suspending an employee, irrespective of whether it is with pay or not, is a really serious thing to do. It is not something that should be done lightly or at the very least, done without taking all of the consequences into account. One of the questions that you should ask yourself before suspending an employee is “Did the employee do something that can be considered as “serious” misconduct?
If the answer to that question is no – don’t suspend. If however the answer is a resounding “YES”, then here are a few more issues for you to think about, carefully – before you continue.
- Are you going to suspend the employee immediately, or wait a few days and what are the consequences to either one of these actions.
- Are you required to hold a ‘pre-suspension’ hearing and if so how do you go about it – what are the requirements?
- Would there be (and what would they be) any consequences if you did not hold a ‘pre-suspension’ hearing?
Firstly – employees should not be suspended unless you are reasonably concerned that they would interfere with your internal investigation. In other words if you thought that they may destroy documents or say delete e-mails etc., that would really strengthen your case. If you were concerned about them intimidating colleagues, who you may want to use as witnesses or if they may, in any way do damage to your reputation or jeopardise your income in any way, then you have grounds to suspend.
If you are at all concerned about any of these and I mean justifiably concerned, then by all means suspend.
Remember though, that a ‘pre-suspension’ hearing should take place ‘before’ suspending the employee as failure to do this could result in the CCMA awarding a financial penalty (which always goes into the employees pocket to add insult to your injury) as procedures were not correctly followed.
The length of time that the employee is suspended should also be taken into consideration. Keeping an employee suspended for too long, even if they are suspended on full pay, could also result in a financial penalty being levied against the employer.
Bottom line – don’t just have a knee jerk reaction. Think about what it is that you are doing and why, because the CCMA and the Labour Courts are very strict about unfair suspension.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Thursday, December 02, 2010
EARLY WARNING - 419 Scam
EARLY WARNING
419 Scam
By Nikki Viljoen – Viljoen Consulting, December 2010.
“Dear John Smith
I am your partner in Christ and I need your confidential assistance. I know that we have never met but when I saw your profile on the internet, I knew immediately that you are the right person and that we could do some business together.
My name is Jane Doe and my late father, Dr. Sam Doe was ruthlessly murdered by a group of armed dissidents, here on the Ivory Coast. I was severely beaten and left for dead, but managed to escape and am now living under court protection, in my ivory tower here at the palace. I speak to and see no-one other than the servant who brings me my meals.
My late father, may God rest his soul, left me with a large inheritance – US$29.4 million to be precise, and I would very much like this to be used to not only secure my release, but also to start my life in a new country and in a well established business. I would like you to assist me with investing this money in the right kind of business for me.
I would of course need to introduce your name to the bank as a matter of urgency, as my late father’s foreign business partner wants to take the money and invest it in his country and then I will be left with absolutely nothing.
The bank will contact you and transfer the money to your bank account. As soon as the money is in your account, you will need to assist me to come over to your country, where we will run the business together. Please let me know how much you will take as your percentage to assist me in this regard.”
Sound familiar? I am sure it does!
Here’s the thing though – I took bits and pieces out of several of these e-mails which means that whilst they are never exactly the same they are all based on the same kind of theme.
That said, they all have the same consequence – you will lose not only your money, but also the shirt off your back, if you take this discussion any further!
So don’t think about what could be or should be. Turn your desperation key off and blow out the candle on your greed. This is one fight you will not win. Hit the delete button and get on with your life.
This is really one statistic that you do not want to contribute to or become a part of.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
419 Scam
By Nikki Viljoen – Viljoen Consulting, December 2010.
“Dear John Smith
I am your partner in Christ and I need your confidential assistance. I know that we have never met but when I saw your profile on the internet, I knew immediately that you are the right person and that we could do some business together.
My name is Jane Doe and my late father, Dr. Sam Doe was ruthlessly murdered by a group of armed dissidents, here on the Ivory Coast. I was severely beaten and left for dead, but managed to escape and am now living under court protection, in my ivory tower here at the palace. I speak to and see no-one other than the servant who brings me my meals.
My late father, may God rest his soul, left me with a large inheritance – US$29.4 million to be precise, and I would very much like this to be used to not only secure my release, but also to start my life in a new country and in a well established business. I would like you to assist me with investing this money in the right kind of business for me.
I would of course need to introduce your name to the bank as a matter of urgency, as my late father’s foreign business partner wants to take the money and invest it in his country and then I will be left with absolutely nothing.
The bank will contact you and transfer the money to your bank account. As soon as the money is in your account, you will need to assist me to come over to your country, where we will run the business together. Please let me know how much you will take as your percentage to assist me in this regard.”
Sound familiar? I am sure it does!
Here’s the thing though – I took bits and pieces out of several of these e-mails which means that whilst they are never exactly the same they are all based on the same kind of theme.
That said, they all have the same consequence – you will lose not only your money, but also the shirt off your back, if you take this discussion any further!
So don’t think about what could be or should be. Turn your desperation key off and blow out the candle on your greed. This is one fight you will not win. Hit the delete button and get on with your life.
This is really one statistic that you do not want to contribute to or become a part of.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
Wednesday, December 01, 2010
BLOGGING TIPS - The Monday Blues
BLOGGING TIPS – The Monday Blues
By Nikki Viljoen – Viljoen Consulting CC - December 2010
Sadly for many, Monday mornings are a challenge! They symbolize the return to the drudge that is their working life. For many the stress of starting a new week can seem overwhelming. Some just can’t get going and like my staff in my corporate days, need a good swift virtual kick up the rear end to get them going.
With this in mind, your blog needs to pack a punch to make a statement, to stand out from the rest.
Remember, like most of us – people get to work and usually the first thing that they do is look at their mail boxes and discover . . . . 27 million e-mails in their inboxes (me, exaggerate – don’t be ridiculous). By the time they have waded through the first 20 or so, the delete button become the favorite new toy of the day, so believe me when I tell you that the title of your Monday blog needs to jump off the screen creaming READ ME!
Oh – and when they drop everything to open up and read your blog, best it be worth the time and trouble they took to click onto your article, or believe me (again) that the little delete button will be working overtime!
For me, the “Motivation” series that I have going, works really well, although in all honesty they are more of a challenge or a ‘wake up and smell the coffee’ kind of well . . . motivation (usually meant for me specifically), and as such I believe that it sort of ‘set you up’ for the coming week.
Hopefully, they inspire, motivate and even challenge you to get done whatever it is that needs to be done.
The point though is that you have to be different, innovative and clearly unique. Make your message so exciting or profound that the reader is left, excitedly looking forward to reading your next article.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
By Nikki Viljoen – Viljoen Consulting CC - December 2010
Sadly for many, Monday mornings are a challenge! They symbolize the return to the drudge that is their working life. For many the stress of starting a new week can seem overwhelming. Some just can’t get going and like my staff in my corporate days, need a good swift virtual kick up the rear end to get them going.
With this in mind, your blog needs to pack a punch to make a statement, to stand out from the rest.
Remember, like most of us – people get to work and usually the first thing that they do is look at their mail boxes and discover . . . . 27 million e-mails in their inboxes (me, exaggerate – don’t be ridiculous). By the time they have waded through the first 20 or so, the delete button become the favorite new toy of the day, so believe me when I tell you that the title of your Monday blog needs to jump off the screen creaming READ ME!
Oh – and when they drop everything to open up and read your blog, best it be worth the time and trouble they took to click onto your article, or believe me (again) that the little delete button will be working overtime!
For me, the “Motivation” series that I have going, works really well, although in all honesty they are more of a challenge or a ‘wake up and smell the coffee’ kind of well . . . motivation (usually meant for me specifically), and as such I believe that it sort of ‘set you up’ for the coming week.
Hopefully, they inspire, motivate and even challenge you to get done whatever it is that needs to be done.
The point though is that you have to be different, innovative and clearly unique. Make your message so exciting or profound that the reader is left, excitedly looking forward to reading your next article.
Nikki is an Internal Auditor and Business Administration Specialist who can be contacted on 083 702 8849 or nikki@viljoenconsulting.co.za or http://www.viljoenconsulting.co.za
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